Office Manager (New York Hub) at Roboflow

Who We AreOur mission is to make the world programmable. Sight is one of the key ways we understand the world and soon this will be true for the software we use too.Were building the tools community and resources needed to make the world programmable with artificial intelligence. Roboflow simplifies building and using computer vision models. Today over 1M developers including those from half the Fortune 100 use Roboflows machine learning open-source and hosted tools. That includes counting cells to accelerate cancer research improving construction-site safety digitizing floor plans preserving coral-reef populations guiding drone flight and much more.Our team is small relative to our impact and we believe our user success is our success (not the inverse). A team member once said: Roboflow is a company full of giant brains and tiny egos. We find software has a multiplier effect on all roles (not just product and engineering) so Roboflow employs builders across design sales customer support marketing and beyond.Were backed by some of the best investors in the world including Google Ventures Y Combinator Craft Ventures Sam Altman and Lachy Groom and have raised over $63 million to date.What Were Looking ForOur office hubs starting in New York City and San Francisco are becoming central to how our distributed team connects and creates and were opening the doors to our biggest space yet a brand new 7000 sq ft hub in the heart of Flatiron. As our first Office Manager youll be the heartbeat of our NYC Hub: part operations pro part experience designer and part community builder.Roboflows hubs have quickly become one of the most-loved parts of our culture. Theyre places for raccoons (our affectionate nickname for teammates) to gather create and collaborate IRL. As our first New York Office Manager youll be the heartbeat of this new hub and the architect of how it comes to life. Youll own the setup operations and day-to-day rhythm of the space ensuring it runs seamlessly feels inspiring and reflects our values.Youll own every detail that makes the office an inspiring functional and fun place to work from space operations and vendor management to events culture moments and team onboarding. Youll also partner closely with our People and Operations teams to shape how we scale our hubs as we grow across the world.Youll also help shape the playbook for how we open future offices as we continue to grow. This is an opportunity to build something foundational to take a brand-new flagship space and make it hum with energy warmth and purpose.This role reports to Kate Wagner Head of Operations and works closely with the People Ops Finance and Leadership teams.What Youll DoManage and elevate daily operations for Roboflows New York City Hub facilities vendors supplies space design and culture.Plan and host hub events and local team gatherings.Partner with People Ops on onboarding logistics anniversary gifts and visitor coordination.Act as the point of contact for building management service providers and vendors.Support broader operational projects (office buildouts insurance renewals procurement inventory).Contribute to Roboflows Hub Playbook as we expand into new cities and countries.Help build an office environment that reflects our values: Default to Open Ship Fast and Be Full-Stack.Who You AreYoure an operations-minded office manager who loves building systems that make teams thrive. Youre creative organized and energized by making things work beautifully behind the scenes. You have the range to manage vendors in the morning and plan an event by afternoon all while making sure everyone has a working HDMI cable and a smile.Skills & Experience15 years of experience in office management operations or hospitality at a fast-paced or startup environmentProven ability to organize prioritize and execute across multiple workstreamsStrong communication and relationship-building skills; you make people feel seen and supportedExperience managing vendors budgets and facilities logisticsTech-savvy: comfortable with Slack Notion G-Suite Ramp Carta and similar toolsBias toward action you fix problems before theyre even noticedBonus: experience opening new offices or supporting multi-hub operationsWhere Youll WorkYoull work primarily from our new New York City Hub in Flatiron the center of Roboflows growing East Coast presence. Our hubs are where collaboration creativity and connection collide. Youll play a key role in defining how we build open and run inspiring physical spaces as Roboflow continues expanding globally.What Youll Receive Target Compensation: $85000$100000 base (depending on experience) Equity: Ownership in Roboflow so we all share in our successPerks & Benefits$4000 / year travel stipend work anywhere anytime alongside teammates$350 / month productivity stipend for co-working internet or home setupUp to 100% health insurance coverage for you and your familyFlexible schedule and hybrid work environmentUnlimited PTO (2-week minimum encouraged)12 weeks parental leaveOpportunities to grow into a Hub Operations leadership role as we open new offices worldwideInterview Process (5 hours total)Introduction Phase30 min Meet with Kate Wagner (Head of Operations)30 min Chat with People Operations Brianna ByunTeam Interview Phase45 min Scenario: Design a hub event or solve an office challenge60 min Follow-up with Kate to discuss your 30/60/90 planNot Sure If This Is YouWe want a diverse global team with a broad range of experience and perspectives. If this job sounds great but youre not sure if you qualify email us at or subscribe to our careers newsletter by sending Subscribe to Learn More About UsAt Roboflow we believe great ideas come from everywhereand everyone. Were an Equal Opportunity Employer committed to building a diverse and inclusive team.Required Experience:IC Key Skills Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping Employment Type : Full-Time Department / Functional Area: Operations Experience: years Vacancy: 1 Monthly Salary Salary: 85000 - 100000