Office ManagerAssistant to the AVC at University of Wisconsin Stout

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.Position Title:Office Manager/Assistant to the AVCJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIIJob Duties:Provides general administrative support while exercising discretion to the administrator of a department or division of the institution or to the administrator of multiple institution programs services and activities.Key Job Responsibilities:Oversees general office operation including supervision of student staffSchedules logistics and secures resources for meetings conferences travel and work unit operationsServes as a primary point of contact for individuals and groups provides organizational information via phone in person and through other communication mediumsPrepares and audits complex records edits documents and reviews work done by othersDevelops sends receives copies and distributes communications to the appropriate entities according to established policies and proceduresDevelops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and proceduresCoordinating appointments travel and managing AVCs calendar and schedule in support of the Campus Life divisionDepartment:Campus Life and Dean of StudentsCompensation:Starting at $23.55 per hour or commensurate with experienceRequired Qualifications:H.S. Diploma or equivalentStrong written and verbal communication skillsExcellent attention to detail and organizational abilityExcellent computer skills including a high degree of proficiency in Microsoft Word Excel Outlook and PowerPointAbility to work independently and maintain confidentialityPositive professional and student-centered attitudePreferred Qualifications:Associates degreeOffice management experienceEducation:Minimum Degree Required: H.S. DiplomaPreferred Degree:Associate or bachelors degreeHow to Apply:Applicants must submit the following documents using the online application:ResumeCover Letter*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process.Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.To Ensure Consideration: Applications received by the end of the day on 12/21/2025 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.Contact Information:For questions regarding your application and additional options to apply contact Human Resources at or Legal Notices:Reasonable AccommodationsUWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.Confidentiality of Applicant MaterialsUWO is a State agency and subject to Wisconsins Open Records Law. UWO will not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request. CBC & Reference Check PolicyAll candidates for employment are subject to a pre-employment screening which includes a criminal background check work authorization and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. Annual Security and Fire Safety Report (Clery Act)For the UWO Annual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWO Police Department at for a paper copy.UW is an Equal Opportunity EmployerQualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.Required Experience:IC Key Skills Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience Experience: years Vacancy: 1