Office ManagerSales Coordinator at Synerfac

Industrial Manufacturer in Central New Jersey is seeking an Office Manager/Sales Coordinator.Office Manager/Sales Coordinator:Responsibilities:* Perform all clerical and administrative tasks associated with marketing advertising quoting and selling efforts* Establish and maintain systems to enable Sales Reps and Management to effectively and efficiently maximize sales opportunities and convert quotes leads contacts etc into profitable sales* Produce divisions weekly bookings shipping and backlog performance reports every Wednesday morning* Produce divisions monthly open quotations status and rep activity reports on the last day of every month* Send out literature to prospects who request by phone within 24 hours of receipt of request* Operate as fill in for the following:* Material expediting as directed* Fill in as receptionist when needed* Updating information from Production Scheduling Meeting* Establish and maintain a tracking system to document and evaluate the efficiency and effectiveness of marketing advertising and other sales promotional efforts* Follow up on leads from marketing on Linked in or in print* Create and maintain a Contact Management System utilizing SuperOffice* Inquire about current needs refer any technical questions to appropriate persons* Update status spreadsheets* Assist in planning trade shows and attend when directed* Maintain a filing system for quotes submitted* Follow up on quote status with Sales Representatives* Update tracking systems accordingly (i.e. SuperOffice files/spreadsheets or other systems being used for tracking.)* Submit quotes using the GPS System that have been approved by salesperson* Respond to requests for additional information get salesperson assistance in interpreting quotes entering negotiations and/or other matters pertaining to price delivery and other significant terms and conditions* Maintain Customer Database and orders on Profit Key* Schedule and prepare for order entry meeting* Set up Project Management Check list in Asana and complete tasks* Send acknowledgment letters to customers as directed after approval* Advise customers regarding changes in ship date after receiving approval from Ownership Sales and Operations* Advise customers of inconsistencies in their purchase orders and terms (through Ownership Accounting and Sales)* Work with freight forwarders on overseas shipmentsQualifications:* A two or four year degree in Business Administration Communication Marketing or other related area with two years already completed* 3 years experience as an Office/Sales Administrator with proven experience in support and clerical work* Proficient in computers and full Microsoft Office Suite - Word Excel PowerPoint and Outlook* Excellent data entry and typing skills - 50 WPM or better* Possess a customer service-focused mindset attitude and skills utilization* Must be able to collect and organize detailed data into spread sheet format convert into meaningful charts and summarize for management use* Requires excellent clerical and administrative skills with in-depth knowledge and experience in Microsoft Office Suite* Self-starter with a proactive approach to and ability to prioritize* Upbeat and friendly personality willing to make phone calls daily. * Strong telephone skills in dealing with potential and current customers plus sales representatives* Ability to handle routine repetitive and detail-oriented tasksSalary Range: $65000-$75000/year (dependent on experience)Rachel BurkeSynerfac Technical StaffingPhone: Required Experience:IC Key Skills Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 65000 - 75000