Office Services Coordinator (13821-1) at Amicis Global

Job Title: Office Services Coordinator Location: Irvine CA 92612 Duration: 4 Months Extensions Summary: As a *** Office Services Coordinator you will assist with providing administrative support to a small team or department. Overview of Work Environment/Client Nuances/Team Overview: The resources will assigned and working with a broker and shared team. Resources typical working day: - Voucher Processing: Preparing and executing vouchers for various transactions ensuring accuracy and timely submission. - Expense Management: Assisting with the preparation and reconciliation of expense reports including tracking and submitting receipts. - Administrative Contract Support: Supporting the management of administrative contracts including documentation tracking and coordination with relevant stakeholders. - Accounts Receivable (AR): Assisting with AR-related tasks such as invoice tracking follow-ups and basic reporting. - DocuSign Management: Coordinating electronic document signing through DocuSign including sending tracking and filing completed documents. - Light Marketing and Event Support: Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed. - Calendar Management: Scheduling and coordinating meetings for brokers ensuring availability and timely communication. - Printing and Binding: Preparing marketing materials including printing and binding collateral for presentations or client meetings. - Other administrative tasks Must Have Skills: - Communication & Collaboration: Strong verbal and written communication skills with the ability to collaborate effectively across teams. - Technical Proficiency: Proficient in Microsoft Excel Word and PowerPoint. Software skills: - Proficient in Microsoft Excel Word and PowerPoint. - Basic computer functions - Familiarity with Adobe InDesign is a strong plus. - Experience in managing or working with CRM systems is a plus. Years of Experience: At least 2 years of experience: Education: HS/GED #CareerBuilder #Monster #Dice #Indeed #LinkedIn Key Skills Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience Employment Type : Full Time Experience: years Vacancy: 1