Office Specialist Facility Services (11031) at Casa Grande Elementary School District

The job of Office Specialist is done for the purpose/s ofsupporting the Facilities site staff by providing general secretarial support information and/or direction and responding to inquiries from parents staff vendors and contractors.Responsibilities:Answers incoming telephone callsCoordinates the custodial substitute assignmentsCoordinates assigned projects and/or processes (e.g. mail staff training documentation custodial warehouse orders purchase orders construction documentation training dates inspection dates etc.)Distributes a variety of materials (e.g. mail checks supplies messages etc.)Performs record keeping and clerical functions (e.g. copying faxing scheduling correspondence work order input and assigning preventive maintenance recording EMCS data data entry into Portfolio Manager etc.)Prepares documents (e.g. newsletters flyers certificates awards letters to parents etc.)Prepares documents (e.g. newsletters flyers certificates awards memos letters to staff etc.)Processes documents forms mailings and materials (e.g. pest control data work orders SFB reports annual fire and safety inspection reports employee attendance employee hazard communication and safety training tests etc.)Responds to inquiries of all staff local state and/or federal government institutions and/or the publicAssists other personnel and performs other duties as assignedExperience is desired. Full time with Benefits. Requirements:High School diploma or equivalentPre-employment proficiency testCriminal Justice fingerprint/background clearanceAbility to read write and communicate clearly in EnglishThis is a 12-month position.Required Experience:IC Key Skills Criminal Justice,Account Payable,Economics,Front End,Facilities Management,Domestic Employment Type : Full-Time Experience: years Vacancy: 1