Office Specialist, Opt. 2 (Upward Mobility) at the Agency

Job Requisition ID:51539Agency:Department of Public HealthClass Title:OFFICE SPECIALIST - 30080Office: Health ProtectionDivision:Environmental HealthPosting ID:/ 51539Posted:11/21/2025-12/9/2025Skill Option: KeyboardingSalary: Anticipated Starting Salary $4414/month; Full Range $4414-$5926 /monthJob Type: SalariedCategory:Full TimeCounty: SangamonNumber of Vacancies: 1Bargaining Unit Code:RC028 Paraprofessional Human Services Employees AFSCMEMerit Comp Code:This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered. Why Work for IllinoisWorking with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview The Illinois Department of Public Health is seeking a highly motivated individual to serve as Office Specialist Option 2 in the Comprehensive Lead Education Reduction and Window Replacement (CLEAR Win) Program. This position performs support functions for the statewide program Benefits Statement As a State of Illinois Employee you will receive a robust benefit package that includes the following:Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)Competitive Group Insurance benefits including health life dental and vision plans.Pension plan through the State Employees Retirement SystemDeferred Compensation Program voluntary supplemental retirement planOptional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)10-25 days of paid vacation time annually (10 days for first year of state employment)12 paid sick days annually which carryover year to year3 paid personal business days per calendar year (pro-rated dependent on start date)13-14 paid holidays per year12 weeks of paid parental leaveEmployee Assistance Program and/or mental health resourcesThese are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: Functions Under general direction performs complex clerical and technical support functions for Comprehensive Lead Education Reduction and Window Replacement (CLEAR Win) Program data system. Exercises initiative and judgment in the performance of duties. Works as a computer system coordinator between CLEAR Win and licensure staff and stakeholder. Prepares letters correspondence emails or legal documents. Develops complex and multi-program (database spreadsheet and word processing) record reports for responses to Freedom of information requests legal fines daily fees and monthly performance results. Serves as supplemental support to the Divisions main reception desk including opening Divisions mail answering and routing calls from the general public to the appropriate program or sections. Completes mandatory knowledge and practical training required by Office of Health Protection standard operating procedure and program requirements. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge skill and mental development equivalent to two (2) years of secretarial/business college and one (1) year of office experience or completion of high school and three (3) years of office experience or three (3) years of independent business experience.Requires ability to type accurately at 30 words per minute. About the Agency The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds 6 regional offices 3 laboratories and over 1200 employees IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention health promotion regulation and control of disease and injury.Work Hours: Monday- Friday 8:30am to 5:00pmHeadquarter Location: 525 W Jefferson St Springfield Illinois 62702-5056Work County: SangamonAgency Contact: Posting Group: Office & Administrative SupportThis position DOES NOT contain Specialized Skills (as that term is used in CBAs).APPLICATION INSTRUCTIONS:Use the Apply button at the top right or bottom right of this posting to begin the application process.If you are not already signed in you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.If you have questions about how to apply please see the following resources:State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on click Application Procedures in the footer of every page of the website.The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:Required Experience:IC Key Skills Sales Experience,Crane,Customer Service,Communication skills,Heavy Equipment Operation,Microsoft Word,Case Management,OSHA,Team Management,Catheterization,Microsoft Outlook Calendar,EHS Employment Type : Full-Time Department / Functional Area: Environmental Health Experience: years Vacancy: 1 Monthly Salary Salary: 4414 - 5926