Operations & Projects Coordinator at InsideHigherEd

Posting Number:PG194333EPInternal Recruitment :YesWorking Title:Operations & Projects CoordinatorAnticipated Hiring Range:$70,000 - $75,000Work Schedule:M-F 8 am - 5 pmJob Location:Raleigh, NCDepartment :Facilities Business OperationsAbout the Department:The NC State University Facilities Division is home to nearly 900 professionals who plan, build, and maintain the spaces that foster an environment where innovation, learning, and community thrive. Through this work, we help create spaces that empower students, faculty, and staff to reach their full potential. Operating year-round, we manage more than 16.7 million gross square feet of built space and oversee 4,733 acres of campus infrastructure through a series of core departments, each composed of multiple specialized units:Design & ConstructionBusiness OperationsCampus Operations and MaintenanceCampus Planning and Strategic InvestmentWhether responding to a maintenance request, shaping future facilities, or creating spaces that inspire discovery, our team is grounded in excellence, service, and stewardship.Join the pack and become part of one of the largest and most respected employers in the state, helping shape the future of our campus community. Take a look below to see what we offer!Wolfpack Perks and Benefits:As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.What we offer:Medical, Dental, and VisionFlexible Spending AccountRetirement ProgramsDisability PlansLife InsuranceAccident PlanPaid Time Off and Other Leave Programs12 Holidays Each YearTuition and Academic AssistanceAnd so much more!Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.Essential Job Duties:The Operations & Projects Coordinator plays a key role in leading and managing special projects that enhance the effectiveness of Facilities Business Operations. This position supports vital functions such as Budget, Accounting, IT, Human Resources, Mail Services, Motor Pool/Fleet Management, and the Customer Service Center. The Operations & Projects Coordinator will oversee division-wide initiatives, including developing Standard Operating Procedures(SOPs), managing space and equipment needs, coordinating technology projects, and supporting cross-training efforts. This is an excellent opportunity for a proactive, detail-oriented professional who enjoys collaboration, innovation, and continuous improvement within a dynamic university setting.Key responsibilities and duties include, but are not limited to:Lead and manage special projects that support Facilities Business Operations’ goals and initiatives.Develop and track project plans, timelines, and budgets to ensure timely completion.Coordinate cross-functional teams and foster collaboration across business areas.Manage space, furniture, and equipment planning for the Facilities Division.Develop, organize, and maintain Standard Operating Procedures and documentation frameworks.Support division-wide communication, engagement, and process improvement initiatives.Monitor and evaluate project progress, ensuring alignment with university goals and standards.Provide operational support through data collection, forecasting, and resource planning.Assist with website management, branding continuity, and administrative cross-training programs.Utilize Google and Microsoft tools to streamline workflows, manage documents, and enhance collaboration.If you bring strong organizational, leadership, and problem-solving skills, can manage multiple priorities and deadlines with attention to detail, and have a collaborative mindset with a drive to improve processes across a large, dynamic organization, we invite you to apply and help shape the future of Facilities Business Operations.Minimum Education and Experience:Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.All degrees must be received from appropriately accredited institutions.Other Required Qualifications:Demonstrated experience working independently in a fast-paced environment with limited direction; and the ability to be flexible and balance multiple priorities in a highly demanding environment;Experience with facilities-related business functionsAbility to develop thorough, high-level documentation, including standard operating procedures, to meet the needs of Facilities DivisionProficient knowledge of Microsoft Excel and other analysis tools for reporting or performing analysisMust be able to communicate effectively, both verbally and written, with supervisors and the general public and understand verbal and written instructions and other communications regarding work assignments and other matters.Preferred Qualifications:Experience working within a university settingExperience with facilities-related business functionsRequired License(s) or Certification(s):A valid North Carolina Driver’s license or the ability to obtain one within 60 days of employment.Valid NC Driver's License required:YesCommercial Driver's License required:NoJob Open Date:11/11/2025Anticipated Close Date:Open Until FilledSpecial Instructions to Applicants:Please include a resume, cover letter and contact information for at least three professional references. Position Number:00040808Position Type:EPS/SAAOFull Time Equivalent (FTE) (1.0 = 40 hours/week):1.00Appointment:12 Month RecurringMandatory Designation - Adverse Weather:Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events:Non Mandatory - Emergency EventDepartment ID:447010 - Facilities Business OperationsEEO:NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.