Operations Assistant, Dance Division at The Juilliard School

DescriptionOverview:The Operations Assistant is responsible for monitoring the conditions of six dance studios on a daily basis and assisting with efficient operations of all Dance Division classes rehearsals meetings and events that take place within those studios. They are additionally responsible for reception secretarial and clerical functions required within the Division as well as assisting the faculty students and guest artists of the Division. This position acts as an assistant to the Dean & Director Associate Director Administrative Director and Assistant Administrative Director of the Division.This role reports to the Assistant Administrative Director. The hours are typically 8:30am-4:30pm Mon-Fri in-person. Some evenings & weekends may be required.The salary range for this role is $48000-$50000 annually.Working at JuilliardFounded in 1905 The Juilliard School is a world leader in performing arts education. The schools mission is to provide the highest caliber of artistic education for gifted musicians dancers and actors from around the world so that they may achieve their fullest potential as artists leaders and global citizens.Excellence and professionalism are important guides in how we go about our work but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest and we also thrive because we enjoy each others company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture.We encourage you to read more about how we achieve our mission on our website .Role Responsibilities:Monitors and maintains studios: checks floors room temperature and set-up every morning before classes and throughout the day as needed; communicates with Facilities Office regarding any studio-related issues; re-tapes floor seams as neededPerforms basic troubleshooting for studio audio-visual systems and assists faculty & guest artists with usage of technology in the studios; submits A/V service requests to IT and/or Recording as neededAssists with Dance Division events and meeting set-up/strike and coordinationActs as primary contact for administrative support to the Division staff faculty students and guest artists and public on a daily basis including responding to the Dance Division general email telephone and voicemailResearches and facilitates group rate tickets for performances outside Juilliard; communicates outside performances to the Division via a monthly newsletterMaintains bulletin board postings and updates bulletin board with guest artist and faculty bios/headshots and other important information and opportunitiesSupports Juilliard Dance Experience Days and Juilliard Summer Dance Intensive with studio preparation and day-to-day operationsMaintains a neat orderly and well-stocked office space for the Division including maintaining inventories orders and arranges payment for medical supplies for division; inventories picks up and distributes office suppliesOther relevant duties as assignedResponsible for maintaining attendance records taking attendance as needed for subs and guest artist classes and updating student filesIn collaboration with the Assistant Administrative Director supports scheduling of studio reservations student conferences and studio monitor dutiesIn support of the Divisions Directors processing payments and tracking expenses as neededRequirements:Bachelors degreeStrong interest in the performing arts arts administration and/or higher educationUnderstanding of the college environment and the ability to relate and respond to student faculty and guest artist concerns while working to further the mission & vision of the Dean and DirectorAbility to execute the daily physical labor associated with studio maintenanceFamiliarity and ease with audio/visual technology; ability to perform basic troubleshootingExtensive computer skills including typing effective internet research Microsoft Office and ability to learn new programs quickly as neededDetail-oriented organizational skillsAbility to function as a welcoming greeter for Division guests and to the public in person on the phone or on emailExperience with college-level dance strongly preferred*Submission of a cove rletter is a requirement of all applicants. An application will not be considered without a cover letter submission.Nondiscrimination Policy:The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty staff students and other members of the Juilliard community and does not discriminate on the basis of actual or perceived race color religion creed age sex national origin alienage ancestry citizenship sexual orientation or preference gender identity physical or mental disability medical condition predisposing genetic characteristics marital status partnership status or any other basis prohibited by applicable local state or federal law. This nondiscrimination policy covers but is not limited to recruitment hiring training benefits rates of pay and other forms of compensation as well as student admission access and treatment in school programs and activities. Key Skills AutoCAD 3D,Council,ABAP,Apps,Electronics Engineering,Clinical Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 48000 - 50000