Operations Coordinator at Boys & Girls Clubs of Larimer County

Boys & Girls Clubs of Larimer County (BGCLC) is a place for kids to laugh a place to learn a place to grow and a place to belong. It is the dedication of caring and trained professionals that make this possible for our youth. Our staff members are critical to the success of our programs and organization. Our team comes from diverse backgrounds offering a variety of opportunities for our Club members (the youth we serve). From building bonds to helping with homework to offering career advice there are so many ways you can make a difference in a childs life by working at Boys & Girls Clubs of Larimer County! Become part of our team and help in providing a safe and fun space for the youth in Larimer County.For more than 30 years BGCLC has served the youth in Larimer County. Through amazing programs caring staff and a safe atmosphere we give youth a place to go when they need support care and most importantly fun. We give youth a place to call home.BGCLC is looking for Operations Coordinator who will directly support the Operations department by overseeing and maintaining all project management tools and practices. To help maintain safe and high quality youth programs the Operations Coordinator will assist with the reporting and review of all data collection and compliance requirements. The Operations Coordinator will support all administrative needs for the back-end systems of the Operations department including the member management system IT systems and operational workflows.The pay range for this Full-Time Non Exempt position is $50000 to $57500 Annually.RequirementsESSENTIAL FUNCTIONS and RESPONSIBILITIES:Property:Assist with facility upgrades and maintenance requestsAssist with bidding and RFP processes when needed for major renovations and/or repairs.Assist with property usage agreements and processesAssist in the planning of fixed assets replacement schedule. Community engagement:Work closely with school district personnel on student outcomes/impactsSupport BGCLC when needed at community functionsAdministration:Oversee and maintain training planning toolsOversee and maintain project management toolsOversee and maintain Club intranetResponsible for BGCLC info email communicationsMaintain and configure the member management systemSupport all Club operations IT support needsCoordinate all access control needs and requestsCoordinate all surveillance system needs and requestsAssist with data collection for regular and grant reporting deadlinesCreate grant training materials for active operational grantsSubmit attendance reports for Club food servicesCollect monthly reports for regular compliance monitoringComplete grant reports and other BGCLC reports as requested.Assist with operations and safety committee reportingCreate operations calendars and parent communication materials as requestedCollect impact/outcome data from partner organizations and school districtsCreate and maintain operational workflows for all Operations and cross departments tasksCommunicate regularly with Club operations staff regarding ongoing and upcoming projects events and deadlinesNONESSENTIAL DUTIESWork special events or provide emergency support as required by the organization occasionally outside of normal working hours.May be required to drive fleet vehicles periodically.All other duties as assignedEducation and Work Experience Requirements:2 years of administrative task experienceMinimum Qualifications Requirements:Ability to work independently and make decisionsAbility to manage multiple projects at a timeAbility to be flexible and prioritizePreferred Qualifications:Bachelors degree from an accredited college university or equivalent experience preferredKnowledge of youth development business practices preferredSupervisory ExpectationsNo supervisory expectationsIndependence of ActionResults are defined and existing practices are used as guidelines to determine specific work methods and carry out work activities independently; the supervisor/manager is available to resolve problems.What we offer:An opportunity to help positively shape the next generation of leadersA supportive teamPersonal and professional growth opportunitiesAn engaging and fun work environmentHealth Dental Vision Insurance with employee premiums paid at 100% by BGCLC.401K Plans with potential matchFront loaded time off starting day 1Paid Sick TimeBoys & Girls Clubs of Larimer County is an Equal Opportunity EmployerPhysical Demands and Work Environment: (The phrases occasionally regularly and frequently correspond to the following definitions: occasionally means up to of working time regularly means between and of working time and frequently means and more of working time.)The work environment is the typical youth mentorship or after school environment and may include transportation environments. The environment can be loud stressful complicated and constant interruptions throughout the workday/shift. The employee must be comfortable performing multi-faceted projects demonstrate superior interpersonal abilities-able to interact effectively with children and co-workers of all levels as well as with representatives of other organizations and institutionsability to get along with diverse personalities: tact maturity and flexibility. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to work in a fast-paced environment with requirements include: sight speaking hearing reaching listening sitting standing and stooping.The employee must regularly lift and/or move up to 50 pounds and should do so in a sound and safe manner. Specific vision abilities required by this job include close vision color vision peripheral vision depth perception and the ability to adjust focus. The noise level in the work environment is chaotic and loud. Salary Description$50000 to $57500 per yearRequired Experience:IC Key Skills Six Sigma,Lean,Management Experience,Process Improvement,Microsoft Outlook,Analysis Skills,Warehouse Management System,Operations Management,Kaizen,Leadership Experience,Supervising Experience,Retail Management Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 50000 - 57500