OUPD Records Assistant at The University of Oklahoma

The OUPD Records Assistant performs administrative support-oriented duties to include but not limited to the management and storage of departmental records following specific rules and instruction. Supports the maintenance and retention of records processing. Provides assistance regarding records management data entry and monitoring security cameras. Supports the Records Manager and serves as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols. May assist with emergency calls service requests and incident process. Ensures the University complies with all Federal and State laws relating to records management. Hiring contingent upon successful completion of background check to include a successful Criminal Justice Information System (CJIS) certification.Duties:Receives incoming calls for department and refers to appropriate personnelSupports day-to-day coordination of the unit including incoming and outgoing mail and fingerprinting servicesUpdates CAD (Dispatch software) inputting case information and paperworkDatabase management; collecting data and report preparationProcesses open records requests & LEA records requests and evidence requestsResponsible for records management system reports and correspondence while maintaining confidentiality of all records and CJIS requirements.Maintains stored information in a concise and uniform manner to ensure an efficient records centerEnsures all records are accurately identified prior to storageProvides accurate up-to-date information regarding records retention guidelines and ensures compliance with records retention requirementsControls internal reporting and filing systemsProvides customer service and building escort to OUPD guestsMay run errands for department and provide backup to the OUPD Dispatch teamAssist with Special Events support on Norman campus as requiredPerforms various duties as assigned to successfully fulfill the function of the positionRequired AttachmentsDocuments required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!Required Education and Experience: High School Diploma or GED AND:24 months office clerical administrative experience.Skills:Knowledge of basic HIPAA records handling standards and general office proceduresAbility to provide excellent customer serviceExcellent verbal and written communication skillsAbility to obtain information from all relevant sourcesAbility to analyze information in order to choose the best solution and solve problemsMust be proficient in all Microsoft Office (Word Outlook Excel)Excellent interpersonal skillsAbility to work independently and as a team playerAbility to complete tasks in an efficient and timely mannerDetail oriented for accuracy of data and informationAbility to multi task be organized and self-motivatedAbility to work in stressful situationsCertifications:Valid drivers license may be required for work in certain areas for the performance of specific job duties.Advertised Physical Requirements:Sit and stand for prolonged periodsCommunicate effectively and listensEngage in repetitive motionUse of computer and telephoneStand stoop bend and reachMust be able to lift 50lbs from ground levelDepartmental Preferences:Previous experience dispatching for a public safety organizationOLETS certification or ability to become OLETS certified within six months of hireBilingual in conversational Spanish and EnglishDispatch ExperienceSpecial Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides. Key Skills General Counsel,Information Management,Adobe Acrobat,HIPAA,Information Governance,Records Management,Sharepoint,Filing,Knowledge Management,Medical Records,iManage,Taxonomy Employment Type : Full-Time Experience: years Vacancy: 1