Part-Time Scheduling and Event Coordinator at George Mason University

Department: Facilities & Campus OperationsClassification: GMU WorkerJob Category:Part-Time / Hourly WageJob Type:Part-TimeWork Schedule:29 Hours Per Week/$24.00 an hourLocation: Arlington VAWorkplace Type:On Site RequiredSponsorship Eligibility:Not eligible for visa sponsorshipCriminal Background Check:YesAbout the Position:Head into the winter season with a new job as a Virginia state employee. The Office of Events Management at George Mason Universitys Mason Square (Arlington) campus is ready to hire a Part-Time Scheduling and Event Coordinator. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus (Arlington). George Mason has a strong institutional commitment to the achievement of excellence among its faculty and staff and strongly encourages candidates to apply who will enrich Masons academic and culturally all-inclusive environment.Wait theres more. We offer some benefits to part-time employees. These benefits include tuition assistance ability to contribute to a supplemental retirement plan participation in the Staff Senate and wonderful discounts! Oh and the $24/hr. is nice.If youre interested in events have a knack for customer service and are eager to make a lasting and noticeable impact at a major university this role is for you!Responsibilities:Schedules and coordinates events conferences and other activities held at the Mason Square Campus (Arlington)Additional responsibilities include:Supports the management of the centralized Mason Square Conferencing and Events email inbox ensuring timely accurate and client-solution focused communication that aligns with Mason Squares service standards;Evaluates and approves space requests across the Mason Square Campus ensuring optimal utilization of our executive conference center global studio classrooms and other event spaces;Analyzes scheduling conflicts and identify client focused solutions collaborating with academic units external partners and event stakeholders to mitigate competing priorities;Ensures all requests adhere to university policies and that required documentation for partnership agreements and related activities is complete;Fosters long term client relationships ensuring repeat engagement through exceptional service proactive communication and a deep understanding of client goals and expectations;Works with internal and external clients to provide logistical guidance in support of the delivery of well-executed events at Mason Square assisting with logistical arrangements cost estimates and information on support services;Develops and manages event contracts and associated certificates of insurance (COIs) ensuring accurate tracking and documentation; andResponds with appropriate urgency flexibility courtesy and good judgment to meet customer needs and resolves issues.Required Qualifications:Must be a high school graduate;Proficient with Microsoft Office;Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience including university faculty and staff alumni donors students and the community;Must have excellent verbal and interpersonal communication skills; andPossess strong customer service time management and organizational skills with high attention to detail.Preferred Qualifications:Experience with Resource25 or other event management scheduling programs;Experience utilizing Canva to create marketing material;Knowledge of campus executive conference center or other event venues; andExperience working in higher education.Instructions to Applicants:For full consideration applicants must apply forPart-Time Scheduling and Event Coordinator at and submit the online application to include three professional references with contact information and provide (insert required/optional documents).Posting Open Date:December 1 2025For Full Consideration Apply by:December 15 2025Open Until Filled:YesRequired Experience:IC Key Skills Bidding,Apps,Benefits,Corporate Recruitment,Android Development Employment Type : Part-Time Experience: years Vacancy: 1