Payroll Administrator at Aston Carter

Position Summary

We are seeking a reliable and detail-oriented Payroll Administrator to manage payroll processing, expense reporting, and travel coordination. This role is critical in ensuring timely and accurate payroll execution, adherence to deadlines, and smooth support of employee travel logistics. The ideal candidate thrives in a fast-paced environment and is highly organized, deadline-driven, and service-oriented.

Key Responsibilities

Payroll Administration

• Process weekly/biweekly payroll accurately and on schedule
• Ensure all payroll deadlines are met without exception
• Maintain and update employee payroll records (hours, deductions, benefits)
• Review and reconcile payroll data to ensure accuracy and compliance
• Address and resolve employee payroll inquiries in a timely manner
• Assist with audits and ensure compliance with federal and state regulations

Expense Management

• Review, process, and reconcile employee expense reports
• Ensure expenses comply with company policies
• Track reimbursements and coordinate timely payments
• Maintain accurate documentation and reporting records

Travel Logistics Support

• Coordinate employee travel arrangements (flights, hotels, transportation)
• Monitor travel budgets and cost efficiency
• Assist employees with itinerary changes and travel-related issues
• Ensure all travel details are documented and communicated effectively

Required Qualifications

• 2+ years of experience in payroll, payroll administration, or accounting support
• Proven ability to meet strict deadlines and manage high-volume tasks
• Experience processing payroll systems (ADP, Paychex, SAP, or similar)
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel and general computer skills
• Excellent organizational and time management skills
• Strong communication and problem-solving abilities

Preferred Qualifications

• Experience in multi-state payroll processing
• Knowledge of payroll regulations, taxes, and compliance requirements
• Prior experience supporting expense management and travel coordination

Job Type & Location

This is a Contract to Hire position based out of New Berlin, WI.

The pay range for this position is $27.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in New Berlin,WI.

This position is anticipated to close on Jul 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.