Payroll Specialist at UO HR Website

Department: Provosts Administrative Services Team (PAST)Classification: Accounting TechnicianAppointment Type and Duration: Regular OngoingSalary: $19.36 - $28.75 per hourFTE: 1.0Review of Applications BeginsJanuary 5 2026; position open until filledSpecial Instructions to ApplicantsTo ensure consideration a complete application must include:1. A current resume.2. Three professional references with contact information. References will only be contacted you have been notified.Motivated candidates bring experience curiosity and fresh ideas. Please apply even if you do not meet every preferred qualification. If you meet the key requirements and want to support the PAST team in delivering reliable people-centered Payroll Services we encourage you to apply.Department SummaryThe Administrative Services division at the University of Oregon oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio the objective of the division is to provide efficient strategic and specialized administrative services to support the missions of various departments schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget finance payroll human resources and procure-to-pay functions as well as specialized physical security and utility technologies. Administrative Services is a metric-driven people- first administrative team that strives to create efficient effective and sustainable administrative support structures across campus.As one of the shared services hubs in Administrative Services the Provosts Administrative Services Team (PAST) provides business and administrative services for Partner Units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement; Division of Graduate Studies; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Undergraduate Education and Student Success; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1500 employees and total operating expenditures of more than $70 million all funds. PAST works with multiple employee types including staff faculty graduate employees and student workers.Position SummaryThe Payroll Specialist plays a crucial role on the PAST HR Operations and Payroll Team serving as an expert in payroll. This position is a trusted resource for ensuring accurate timely and compliant payroll services for partner units. The Payroll Specialists work includes both routine and non-routine payroll operations and ensures compliance with policies and procedures across partner units. On a daily basis this position handles requests and questions from partner units and collaborates with both them and PAST colleagues to complete transactions smoothly while providing clear guidance and excellent customer service. The Payroll Specialist frequently explains University of Oregon policies and procedures collective bargaining agreements and state and federal laws to provide direction and ensure compliance.Additionally this position reviews payroll operations prepares reports with recommendations for changes to business controls and internal procedures and provides technical advice and training on the Smartsheet ticketing system and the UKG Ready timekeeping system. As a member of the PAST team the Payroll Specialist contributes to the overall goal of supporting partner units in serving students faculty staff and the University.Beyond working in your areas of expertise PAST offers opportunities for growth and advancement through cross-training with PAST colleagues in other areas of HR Operations and Payroll. This allows the Payroll Specialist to broaden their skill set contribute to team success and develop their career at the University of Oregon.The Payroll Specialist reports directly to the HR Operations and Payroll Manager. They collaborate with HR Coordinators Payroll Business Operations Specialists and other PAST colleagues who support HR Operations and Payroll processes across the PAST portfolio.Minimum Requirements12 quarter hours (8 semester hours) of Accounting courses ORAn Associates Degree in Accounting; OROne year of experience that includes entering compiling and/or reporting financial information; ORAn equivalent combination of education and experience.Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges universities or private vocational schools.Professional Competencies Effective customer service skills with the ability to maintain composure in challenging situations. Proficiency with software and technology including word processing and spreadsheets with an interest in using technology to improve processes. Effective communication skills with the ability to work collaboratively while recognizing and respecting diverse identities and backgrounds. Excellent organizational skills with the ability to manage multiple competing tasks and shifting priorities successfully both independently and in a collaborative team environment. Ability to interpret laws rules policies and procedures and to apply those interpretations to specific non-routine situations. Commitment to promoting and advancing diversity equity and inclusion.Preferred Qualifications Two years of experience in payroll processing or a payroll-related setting. Experience completing the payroll cycle at the University of Oregon. Experience with the UO Banner HRIS system. Experience with computer programs including Excel and Smartsheet. Experience using UKG Ready running standard reports for time and attendance payroll and employee information.FLSA Exempt: NoAll offers of employment are contingent upon successful completion of a background check.This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here. In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.Required Experience:IC Key Skills Data Entry,Paychex,QuickBooks,Accounting,10 Key Calculator,Paylocity,Microsoft Excel,Payroll,ADP,Administrative Experience,Human Resources,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 19 - 28