Performing Arts Sales and Accounting Technician at City of Dothan

DescriptionThis position is responsible for performing technical duties to support the Performing Arts Department financial accounting functions.Major DutiesPerforms show settlements.Reconciles and records transactions for Civic Center Opera House Porter Park and department-wide supported events and shows.Maintains detailed files for all costs expenses revenue labor etc. for events and shows.Performs ticket audits before during and after events and shows.Records and posts all cash collections to accounts.Reconciles credit card statements and ticketing system settlements.Maintains various inventories to include alcohol concessions uniforms and other items as needed.Tracks inventory in Point-of-Sale system expiration dates in concessions and bar supplies in coordination with the Performing Arts Operations Manager.Monitors expenditures prepares budgetary control reports audits requisitions purchase orders and invoices for the correct account coding and verification of funds.Maintains and examines financial records including accounts payable accounts receivable special accounts and funds or payroll; and provides financial support to the Civic Center/Opera House Director and staff.Processes department payroll; reviews prints corrects and records timecards; maintains personnel leave and accrual records. Enters various pay codes into payroll system (AS400).Performs cost accounting tasks.Maintains accounting and cost records.Maintains financial files and records.Prepares a variety of regular and special reports and projections.Prepares financial operating statements.Maintains cash bags and oversees monthly audits.Prepares and verifies deposits.Performs related duties.KNOWLEDGE SKILLS AND ABILITIES REQUIRED BY THE POSITIONKnowledge of modern office practices and procedures.Knowledge of city and departmental policies and procedures.Knowledge of city and department payroll processes and procedures.Knowledge of city and department purchasing and accounts payable policies and procedures.Knowledge of generally accepted accounting principles.Knowledge of computers and job-related software programs such as Microsoft Excel and Talech.Skill in prioritizing and organizing work.Skill in the provision of customer services.Skill in the maintenance of files and records.Skill in the use of such office equipment as a computer adding machine scanner fax machine and copier.Skill in oral and written communication.Ability to multi-task.Ability to count record and maintain accurate inventory records.SUPERVISORY CONTROLSThe Civic Center/Opera House Director assigns work in terms of general instructions. The Performing Arts Business Coordinator spot-checks completed work for compliance with procedures accuracy and the nature and propriety of the results.GUIDELINESGuidelines include city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.COMPLEXITY/SCOPE OF WORKThe work consists of related technical duties. Frequent interruptions and the need for accuracy contribute to the complexity of the position.The purpose of this position is to provide technical support for department accounting functions. Successful performance contributes to the efficiency and effectiveness of department operations.CONTACTSContacts are typically with co-workers other city employees vendors promoters representatives of community organizations and the public.Contacts are typically to give or exchange information resolve problems and provide services.PHYSICAL DEMANDS/ WORK ENVIRONMENTThe work is typically performed while sitting at a desk or table or while intermittently sitting standing walking or stooping. The employee occasionally lifts light objects.The work is typically performed in the office and on-site during events.SUPERVISORY AND MANAGEMENT RESPONSIBILITYNone.Minimum QualificationsGraduation from standard senior high school or GED as recognized by the United States Department of Education (USDE) or Council for Higher Education Accreditation (CHEA); andTwo (2) years recent work experience in accounting and inventory management to include labor cost projection reporting and analysis used in the management of events and capital projects.One (1) year recent work experience submitting reports and forecasting with financial analysis of the settlement of activity with a review of revenue-to-cost comparison preferred.One (1) year recent work experience using software in keying payroll data and labor rates preferred.One (1) year recent work experience using a Point-of-Sale system such as Talech Square or a similar system to perform opening closing and audit procedures preferred.One (1) year recent work experience in the use of the AS400 preferred.Six (6) months recent work experience processing timecards and leave accruals preferred.Graduation from an accredited* college or university with a bachelors degree in Accounting Business Administration Finance or closely related fieldpreferred.*An accreditation agency recognized by the United States Department of Education (USDE) or Council for Higher Education Accreditation (CHEA).NECESSARY SPECIAL REQUIREMENTSMay require the employee be bondable. Applicants are required to successfully pass a Data Entry test with a minimum composite score of 65. The Data Entry test will be administered at the time of the application. (See City of Dothans Typing Test/Retest Policy).Employee may work nights weekends and holidays for as needed by the department.An applicant for this position is subject to various background investigations up to and including a criminal credit past employment and reference checks.Employees are required to submit to Drug and Alcohol testing in accordance with the City of Dothan policy which includes pre-employment and random tests for the duration of employment in this position. (PBA 8/13/12)Must meet the City of Dothans employment physical standards which includes drug/alcohol testing.Application / ExaminationQualified applicants will be evaluated will be evaluated based on training and experience as documented on their application. This evaluation will comprise 100% of their final grade.Applicants with a disability who feel they need accommodation should contact the Personnel Department in writing on or before the closing date of this advertisement by emailing .An Equal Opportunity Affirmative Action EmployerRequired Experience:IC Key Skills Accounting Software,Cash Flow Analysis,Clerical Experience,GAAP,Accounting,10 Key Calculator,Peoplesoft,Filing,Payroll,Financial Report Interpretation,Accounts Payable,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 19 - 31