Personnel Timekeeping Specialist at the Agency

Job Requisition ID:51878Closing Date: 12/11/2025Agency:Department of Employment SecurityClass Title:HUMAN RESOURCES SPECIALIST - 19693Skill Option:NoneBilingual Option:NoneSalary: Anticipated starting salary $6589 monthly; Full range $6589 - $9541 monthlyJob Type: SalariedCategory:Full TimeCounty: SangamonNumber of Vacancies: 1Bargaining Unit Code:RC062 Technical Employees AFSCMEMerit Comp Code:This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered. Why Work for IllinoisWorking with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview The Illinois Department of Employment Security (IDES) is seeking an organized professional and results oriented individual to serve as Personnel Timekeeping Specialist. Responsibilities include leading a team of human resources professionals performing duties relating to employee timekeeping administration evaluating timekeeping data accuracy and validity and liaising with key stakeholders to resolve timekeeping and related payroll issues. This position provides a great opportunity for someone who has a strong knowledge of the Personnel Code and Rules Pay Plan and collective bargaining agreements and is dedicated to ensuring compliance with federal regulations as pertains to human resources. The ideal candidate for this position will have extensive experience reviewing analyzing and correcting employee timekeeping records utilizing Central Time & Attendance System (CTAS) and eTIME and interpreting and explaining State of Illinois timekeeping rules regulations policies and procedures. IDES offers a competitive compensation plan excellent benefits and a pension program. We invite you to join our innovative team to help make a positive difference in the lives of Illinois employers and job seekers.Essential Functions Under general direction serves as Personnel Timekeeping Specialist for the Illinois Department of Employment Security (IDES) As a journey level professional engaged in complex analytical interpretive and evaluative consultation and determination activities utilizes data and interprets and applies rules regulations contracts policies and procedures to lead employee timekeeping administration activitiesServes as designated lead workerServes as a liaison to agency payroll administratorsLeads preparation maintenance and storage of a variety of confidential timekeeping personnel and other human resources logs records and filesProvides training and technical guidance to management supervisory and other agency staffKeeps abreast of changes related to human resources program policies and procedures including but not limited to changes affecting timekeeping and related personnel and/or payment transactionsPerforms other duties as required or assigned which are reasonably within the scope of the duties enumerated aboveSpecialized Skills Requires two (2) years of professional experience in State of Illinois timekeeping processesRequires two (2) years of professional experience interpreting timekeeping rules regulations processes and policies to provide advice and guidance to management and staffRequires two (2) years of professional experience reviewing analyzing and correcting employee timekeeping records utilizing Central Time & Attendance System (CTAS) and eTIME Requires one (1) year of professional experience providing timekeeping training Minimum Qualifications Requires knowledge skill and mental development equivalent to four (4) years of collegeRequires two (2) years of professional human resources experiencePreferred Qualifications Two (2) years of professional experience in State of Illinois timekeeping processes or similar timekeeping processes Two (2) years of professional experience interpreting timekeeping rules regulations processes and policies to provide advice and guidance to management and staffTwo (2) years of professional experience with timekeeping related systems such as Central Time & Attendance System (CTAS) and eTIME or similar automated timekeeping processing and management systems One (1) year of professional experience providing timekeeping training One (1) year of professional experience auditing or analyzing timekeeping data for accuracy compliance or reporting purposes One (1) year of professional experience collaborating with payroll HR or IT staff to resolve timekeeping or personnel systems issues Conditions of Employment Requires an Illinois State Police background check and self-disclosure of any criminal history.Requires ability to travel in the performance of duties with overnight stays as appropriate.Overtime is a condition of employment and you may be requested or required/mandated to work overtime including scheduled unscheduled or last-minute overtime. This may require the ability to work evenings and weekends. Requires use of an agency supplied laptop.This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controls.Requires ability to attend seminars conferences and trainings to stay current on methods tools ideologies or other industry related topics relevant to the job duties.The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.About the Agency The Illinois Department of Employment Securitys (IDES) mission is to serve Illinois workers and employers to the best of our ability and to use our knowledge of the Illinois workforce to inform sound policy decision making. IDES encourages economic growth and stability in Illinois by providing vital Employment Services to Illinois residents and employers analyzing and disseminating actionable Labor Market Information and administering Unemployment Insurance programs.Work Hours: Monday - Friday; 8;30 am - 5:00 pmHeadquarter Location: 607 E Adams St Springfield Illinois 62701Work County: SangamonAgency Contact: Don MotleyEmail: Posting Group: Leadership & ManagementThis position DOES contain Specialized Skills (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the Apply button at the top right or bottom right of this posting to begin the application process.If you are not already signed in you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.If you have questions about how to apply please see the following resources:State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on click Application Procedures in the footer of every page of the website.The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:Required Experience:IC Key Skills Cost Accounting,Machine Shop,Bilingual,ABAP,BIM,Bpel Employment Type : Full Time Experience: years Vacancy: 1 Monthly Salary Salary: 6589 - 9541