PINES Acquisitions Specialist at InsideHigherEd

Job Title: PINES Acquisitions Specialist Location: USO-GA Public Library Svc Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 289192 About Us The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.Location Georgia Public Library Service2872 Woodcock Blvd, Suite 250Atlanta, GA 30341Department Information The Georgia Public Library Service (GPLS) Georgia Public Library Service, a state agency and unit of the Board of Regents of the University System of Georgia, provides leadership, technology solutions, training, and grant administration to libraries statewide. GPLS advances equitable access to information, promotes lifelong learning, and fosters collaboration to enhance library services and strengthen communities throughout Georgia . Job Summary Supporting the mission of the Georgia Public Library Service, under limited supervision, the PINES Acquisitions Specialist will work as the first point of contact for PINES libraries' acquisitions support needs as well as providing expert level assistance for these issues. The PINES acquisitions module assists library staff in managing the entire lifecycle of purchasing new items. This includes creating purchase orders, receiving items from vendors, processing invoices, and on order holds for patrons. Currently 30% of all PINES libraries use acquisitions, representing 123 individual branches and 16 library systems, with a potential for the remaining 35 systems (235 branches) to implement in the future. In addition to expert-level ongoing user support, this position is also the primary project lead for new acquisitions implementations and rollouts. This includes developing and delivering all training materials, creating documentation, coordinating with external vendors, and representing PINES' development needs within the broader Evergreen open-source community.Responsibilities Serves as the primary project coordinator for new implementations of the PINES acquisitions moduleDetermines unique needs and workflows of each library systemManages rollout project scheduleCoordinates the setup of technical requirements with external vendors, including initial EDI configurationsConfigures required system settings and profiles, including fund structures, provider records, and user permissions Provides ongoing, expert level support and system maintenance for all acquisitions usersManages and coordinates fiscal year end rollover processes for all participating systemsTroubleshoots problems in response to user requests, providing remediation or user educationManages the setup and troubleshooting of new and existing vendor EDI connectionsPerforms routine module maintenance and data cleanup Develops and conducts all member training related to the PINES acquisitions module Creates and updates all technical and user documentation related to acquisitions Serves as the GPLS expert on the PINES acquisitions module, representing the project and coordinating software development needs within the state and the worldwide Evergreen communityActively participates in Evergreen community interest groups, bug squashing events, and the annual conferenceServes on and provides expert guidance to PINES subcommitteesRepresents PINES at Executive Committee meetings and other statewide library meetingsReports, test and tracks software bugs and feature development related to acquisitions Serves on committees, special task forces, or other designated groups to support PINES initiatives and projects Attends seminars, conferences, job-related training and other staff development training programs Other duties as assignedRequired Qualifications Master's degree required Over five years of related experience requiredPreferred Qualifications Master's degree in Library and Information Science (M.L.S. or M.L.I.S.)5 or more years of significant library experience with a focus on cataloging and/or acquisitionsState of Georgia Certification for Librarians within 6 months of hireExperience with Evergreen ILSExperience with PINES policies and proceduresExperience in the development and implementation of staff trainingKnowledge, Skills, & Abilities Ability to work in a team environmentKnowledge and experience of library acquisitions processes and proceduresKnowledge of library cataloging processes and proceduresSolid proficiency with spreadsheet programs such as Excel or Google SheetsClose attention to detailDemonstrated experience in troubleshooting problemsAbility to demonstrate initiative and quickly learn new processes and proceduresEffective communication skills, in person, by phone and email, and via remote platformsUSG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Conditions of Employment Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.Equal Employment Opportunity The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.Background Check Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment. Other Information Work EnvironmentThe work is normally performed in an office, remotely, or on locationThe noise level in the work environment is usually moderatePhysical DemandsThe work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, walking, crouching or stoopingThe employee occasionally lifts light objects