General Service Coordinator at City of Weslaco

Job SummaryEmployee is responsible for overseeing the administrative and clerical staff of the Parks & Recreation Department. The General Service Coordinator is under the direction of the Parks Director.Essential Job FunctionsMaintain regular and prompt attendance physically present to work.Oversees/provides support to the administrative staff for the department.Answers questions from the public and other department personnelAssists the director(s) in the preparation and administration of the departments operating budget.Work involves interacting with staff public and other departments to provide customer service and ensure the efficient operation of the departmentResponsible for entering any positions open for hire. Develops and maintains all department records files correspondence and subsequent reports related to the department.Prepares all deeds to be signed by City Manager and City Secretary. Notarize all deeds to be sent to Hidalgo County Clerk Office. Oversees and performs purchases for administrative including acquiring price quotes from vendors and the preparation of purchase orders.Prepares and oversees all regular department reports and prepares agenda item forms for the department to be posted outside bulletin board. Input all department purchases via Incode and submit invoices to Finance.Assists in gathering information regarding External and Internal Claims.Performs other similar or related duties as assigned.Employee may be required to work beyond normal business hours at night and/or on weekends.Minimum Qualifications & RequirementsMust have High School diploma; or equivalent (GED).Three to five (3-5) years of related work experience to perform such Valid Class C Texas Driver License and be insurable.Applicant must pass pre-employment criminal background check and drug screen at Citys Must successfully complete Emergency Management and Incident Command Training within first three months of hire Bilingual English/Spanish preferred.Knowledge Skills and AbilitiesKnowledge of office procedures and Some knowledge of City Government departmental operations and relationships with other City departments.Communicate clearly and concisely both orally and in writing; understand and carry out oral and written instructions.Ability to maintain manage and organize records with highly sensitive and confidential information.Establish maintain and foster positive and harmonious working relationships with those contacted in the course of Physical DemandsWork involves sitting to perform work tasks with intermittent periods of stooping walking and Occasionally lifting moving or positioning objects up to 30 lbs.Visual demands include constantly reading documents for general understanding.Works in a well-lighted office setting with heating and cooling air conditioning.Reasonable accommodations may be made to enable individuals with disabilities to perform the positions essential DisclaimerThis job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities duties and skills required of personnel assigned to this position. This job description does not constitute an employment agreement and is subject to change as the needs and requirements of the job change.Required Experience:IC Key Skills Senior Care,Customer Service,Developmental Disabilities Experience,Computer Skills,Microsoft Outlook,Case Management,Computer Literacy,Dispatching,Home Care,Administrative Experience,Social Work,Word Processing Employment Type : Full-Time Experience: years Vacancy: 1