PreCollege Services Specialist at University of Wisconsin Stout

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.Position Title:PreCollege Services SpecialistJob Category:Academic StaffEmployment Type:Terminal (Fixed Term)Job Profile:Pre-College Svcs Advising SpecJob Duties:The PreCollege Outreach and Engagement Liaison serves as a key connector between UW Oshkosh regional schools community organizations and families to advance access to higher education for Wisconsin middle and high school students. This position provides direct student advising coordinates outreach and engagement efforts and assists with the delivery of DPI-funded PreCollege Programs (including SMARTS YES Pulse Medical Titan Advantage Program and others). The Liaison plays a critical role in promoting college readiness ensuring compliance with grant requirements and supporting recruitment and retention outcomes for participants transitioning to postsecondary education. This position is funded through the Wisconsin Department of Public Instruction (DPI) PreCollege Scholarship Program Grant supporting UW Oshkoshs PreCollege outreach and engagement initiatives through June 30 2027 with continuation dependent on future grant renewals.Key Job Responsibilities:Outreach Recruitment and Relationship ManagementDevelop and maintain partnerships with K12 schools community-based organizations tribal and faith-based entities and parents to increase awareness and participation in UW Oshkosh PreCollege Programs.Coordinate outreach presentations classroom visits and participation in statewide precollege fairs and DPI events.Serve as a campus liaison for the Wisconsin Educational Opportunity Programs (WEOP) DPI and other partners supporting student access.Collaborate with UW Oshkosh Admissions and Marketing teams to align PreCollege outreach with institutional recruitment strategies ensuring consistent branding and messaging.Partner effectively with Academic areas to ensure quality high impact academic/career experiences are includes in the college exposure initiatives.Utilize data-driven approaches to identify and prioritize schools with high percentages of students eligible for free/reduced lunch that are also likely to yield to UWO.Identifies promotes and maintains external partnerships to support the pre-college programProvides support in identifying appropriate fields of study career options or programs and refers students to appropriate resourcesProgram Coordination and Student SupportAssist with the implementation of PreCollege initiatives including residential and commuter programs.Support the guided application and registration process ensuring completion of DPI PreCollege Scholarship forms and eligibility verification.Plan and facilitate workshops on college readiness financial literacy and career/academic program exploration.Provide individualized advising and mentorship to assigned cohorts of students throughout the academic year.Coordinate tutoring and mentoring assignments for college student staff and serve as a mentor/supervisor for 24 student assistants.Oversee logistics for college tours residence hall stays classroom utilization and field experiences.Administrative and Institutional CollaborationCollaborate with university departments (Admissions Academic Colleges Financial Aid Residence Life and Student Affairs) to enhance precollege programming and transition pathways.Represent UW Oshkosh at DPI quarterly meetings and UW System PreCollege gatherings.Contribute to the strategic planning and continuous improvement of PreCollege outreach and engagement strategies.Perform other duties as assigned to advance the universitys commitment to college access and success.Leads the implementation of program policies and procedures through oversight of day-to-day activities for program staff and student and community volunteersGrant Compliance Reporting and EvaluationMaintain student records and documentation in accordance with DPI audit and record retention standards.Track participation pre/post assessments and survey outcomes to evaluate program effectiveness.Assist in preparing mid-year and end-of-year DPI reports enrollment verification forms (PI-1573A) and final grant documentation.Support budget monitoring including supply orders travel reimbursements and participant support costs as outlined in the DPI-approved budget.Ensure full compliance with DPI grant requirements performance reporting and documentation as stipulated in the funding cycle.Department:AdmissionsCompensation:Starting at $43888 and commensurate with experienceRequired Qualifications:Bachelors degree from an accredited institution.Demonstrated skills in strong communication presentation and relationship-building.Must have a valid drivers license and the ability to become a university authorized driver at the time of appointment.Willingness to travel and work evenings/weekends as program needs dictate.Preferred Qualifications:Bilingual proficiency (Spanish or Hmong).Proven experience with DPI PreCollege Scholarship programs or TRIO GEAR UP or similar access initiatives.Demonstrated success in outreach advising or student development roles.Proven familiarity with grant-funded program administration and reporting.Demonstrated experience collaborating with K12 educators counselors and administrators.How to Apply:Applicants must submit the following documents using the online application:ResumeCover Letter*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process.Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.To Ensure Consideration: Applications received by the end of the day on 01/04/2026 are ensured full consideration.Applications received after that date may be given consideration. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.Contact Information:For questions regarding your application and additional options to apply contact Human Resources at or .Legal Notices:Reasonable AccommodationsUWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.Confidentiality of Applicant MaterialsUWO is a State agency and subject to Wisconsins Open Records Law. UWO will not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request. CBC & Reference Check PolicyAll candidates for employment are subject to a pre-employment screening which includes a criminal background check work authorization and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. Annual Security and Fire Safety Report (Clery Act)For the UWO Annual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWO Police Department at for a paper copy.UW is an Equal Opportunity EmployerQualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.Required Experience:IC Key Skills Criminal Justice,Account Payable,Economics,Front End,Facilities Management,Domestic Experience: years Vacancy: 1