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Prevailing Wage Coordinator at United Site Services
United Site Services
Westborough, MA
Finance
Posted 11 hours ago
Job Description
About USS
United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers' project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.
Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.
By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.
Primary Purpose
The Prevailing Wage Coordinator supports the collection, review, and processing of prevailing wage labor hours to ensure accurate payroll submission and basic compliance with state and federal requirements. This entry-level role is responsible for gathering daily labor information, completing routine reports, and assisting with payroll data entry. The Coordinator works closely with Operations, Sales and Payroll teams and receives training to learn prevailing wage rules, company systems, and compliance processes.
Essential Functions
Report Support & Monitoring
This position has no supervisory responsibilities.
Qualifications
EDUCATION
Min/Preferred
Education Level
Description
Minimum
High School or GED
Preferred Associate degree or coursework in Business, Accounting, or a related field
EXPERIENCE
Minimum Years of Experience
Maximum Years of Experience
Comments
1
Payroll, accounting, administrative support, or data entry preferred. Experience with timekeeping or payroll systems is a plus but not required. Training will be provided on prevailing wage rules and system processes.
ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES
Physical Requirements
Benefits Summary
All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:
Salary Range
$20.36 - $28.50 / hour
Pay Transparency Statement
At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.
EEO Statement
Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver's license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements.
United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.
United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers' project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.
Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.
By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.
Primary Purpose
The Prevailing Wage Coordinator supports the collection, review, and processing of prevailing wage labor hours to ensure accurate payroll submission and basic compliance with state and federal requirements. This entry-level role is responsible for gathering daily labor information, completing routine reports, and assisting with payroll data entry. The Coordinator works closely with Operations, Sales and Payroll teams and receives training to learn prevailing wage rules, company systems, and compliance processes.
Essential Functions
Report Support & Monitoring
- Run and review daily and weekly reports to confirm prevailing wage orders.
- Assist with tracking required prevailing wage hours and updating internal logs.
- Help compile basic reports related to billing and training fund payments.
- Support weekly non-performance reporting and other recurring compliance requirements.
- Prepare simple employee forms and documents used for prevailing wage compliance.
- Request and collect daily and weekly prevailing wage hours from Operations.
- Review timecards, service tickets, and labor entries for completeness and accuracy.
- Flag discrepancies and work with teams to correct missing or incorrect information.
- Enter prevailing wage hours into payroll systems each week with accuracy.
- Assist with importing/exporting data across payroll and timekeeping systems.
- Maintain organized records of wage data and supporting documentation.
This position has no supervisory responsibilities.
Qualifications
EDUCATION
Min/Preferred
Education Level
Description
Minimum
High School or GED
Preferred Associate degree or coursework in Business, Accounting, or a related field
EXPERIENCE
Minimum Years of Experience
Maximum Years of Experience
Comments
1
Payroll, accounting, administrative support, or data entry preferred. Experience with timekeeping or payroll systems is a plus but not required. Training will be provided on prevailing wage rules and system processes.
ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES
- Strong attention to detail and accuracy when reviewing or entering data.
- Good organizational and follow-up skills with the ability to meet weekly deadlines.
- Basic knowledge of payroll concepts is helpful but can be learned on the job.
- Proficiency in Microsoft Excel (sorting, filtering, formulas, vLookups, Pivot Tables).
- Ability to communicate clearly with Operations and Payroll teams.
- Willingness to learn prevailing wage laws, compliance requirements, and company systems.
- Ability to work independently and as part of a team in a fast-paced environment.
Physical Requirements
- Sit while answering phones or reply to emails
- Use hands and fingers to handle, control or feel objects, tools or controls
- Repeat the same movements when entering data
- Speak clearly so customers can understand
- Understand the speech of another person
Benefits Summary
All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:
- Holiday & Paid Time Off (pro-rated for Part-Time employees)
- Medical/Pharmacy
- Dental
- Vision
- Employer-Paid Short-Term Disability
- Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
- Voluntary Employee Life & Accidental Death and Dismemberment
- Voluntary Spousal Life
- Voluntary Dependent Life
- Hospital Indemnity, Accident and Critical Illness
- Commuter/Transit Account
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
- Health Savings Account
- 401(k) with employer match
- Employer-Paid Employee Assistance Program (EAP)
- Employee Discounts
Salary Range
$20.36 - $28.50 / hour
Pay Transparency Statement
At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.
EEO Statement
Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver's license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements.
United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.