Principal Administrative Specialist at Metropolitan Council

WHO WE ARE We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website. We are committed to supporting a diverse workforce that reflects the communities we serve. Metro Transit is one of the country's largest transit systems, employs more than 3,000 people, and prior to COVID provided more than 80 million rides a year through an integrated network of buses, light rail and commuter trains, as well as resources for those who carpool, vanpool, walk or bike in the Twin Cities. Metro Transit's Capital Programs Department is responsible for the development and construction of Metro Transit's BRT and Light Rail. How your work would contribute to our organization and the Twin Cities region: Metro Transit is seeking to fill a Principal Administrative Specialist to support the Metro Transit Capital Programs. This position is a high-level administrative, non-supervisory role that will join a group of administrative staff to support the Capital Projects department. This position has potential to be eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin.This posting will be used to establish a 6-month eligible list for current and future hires. What you would do in this job Perform administrative support which regularly requires interpretation, creating memos, documents, and generating spreadsheets for tracking certain statistical informationManage multiple calendars Provide meeting support by scheduling meetings, preparing agendas, and transcribing meeting minutesManage project email account and social media posting and trackingOperate personal computerized information systems using computer software applicationsEnter data in computer from various reports or sourcesPrioritize paperwork that needs to be maintained and routes paperwork to other divisions or departmentsFollow precedents and clear procedures based on past practices within a programAdminister/support the functions of a department through independent coordinationTour/event response management Arrange and direct services such as maintenance repair, supplies, mail, and filesMaintain extensive knowledge of department proceduresDeliver exceptional customer service to staff, managers, directors, and various project partners and municipal agenciesOther duties as assigned What education and experience are required for this job (minimum qualifications) Any of the following combinations of completed education (in Business Administration, Office Administration, or similar) and work experience (in office administration or customer service):High school diploma or equivalent AND at least four (4) years of work experienceAssociate's degree or higher and at least two (2) years of work experience What additional skills and experience would be helpful in this job (desired qualifications):Administrative experience working with policy and technical committeesComputer skills in Microsoft Office (MS Word, Excel, PowerPoint, Outlook)Detail oriented, multi-tasking and organizational skillsExperience with meeting support, especially transcribing meeting minutesExperience with social mediaExperience with mail mergeExperience maintaining confidential informationWhat knowledge, skills, and abilities you should have within the first six months on the job:Knowledge of transportation languageSkilled in Microsoft Office, Word, Outlook, Excel, PowerPoint, SharePointSkilled in typing and transcribing meeting minutesAbility to perform data entry with efficiency and accuracyAbility to perform basic math calculations accuratelyAbility to verbally communicate information clearly and conciselyAbility to effectively organize tasks and establish work prioritiesAbility to review data for details and accuracyAbility to maintain confidential informationAbility to promote an equitable, positive, and respectful work environment that values diversity among all employeesWhat you can expect from us:We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.We encourage our employees to develop their skills through on-site training and tuition reimbursement.We provide a competitive salary, excellent benefits and a good work/life balance.More about why you should join us! Additional information Union/Grade: Non Represented/Grade DFLSA Status: Non-ExemptSafety Sensitive: NoWork Environment: Work is performed in a standard office setting. Some positions may require travel between primary worksite to other sites. What steps the recruitment process involves: You must qualify at each of the numbered steps below to be considered a final candidate for the job.We review your minimum qualifications.We rate your education and experience.We conduct a structured panel interview.We conduct a selection interview.Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans.