SOURCING Contract Services Administrator at TEKBERRY

Title: Contract Services Administrator Pay Rate Range: $23 $26.80/hr (DOE) Employment Type: Contract Schedule: Full-time Monday Friday 7:00 AM 4:00 PM Location: Stanford CA 94305 (100% Onsite) Tekberry is looking for a highly organized and detail-oriented Contract Services Administrator to work onsite with our this role you will support compliance and contract service documentation for campus facilities operations-helping maintain accurate records schedules and vendor communication across multiple service categories. As a W-2 employee you will have access to health benefits including medical dental and vision coverage. Responsibilities Document Control & Compliance (50%) Scan rename upload and distribute elevator certifications fire-safety inspection reports and other regulated documents. Maintain a centralized digital filing system with consistent naming conventions for version control and retrieval. Verify document accuracy and completeness using established quality-control checklists. Track submission and receipt logs to ensure all reports meet university and regulatory timelines. Data & System Management (30%) Enter and maintain records in tracking databases and Smartsheet dashboards. Build and update Excel sheets with formulas such as VLOOKUP/XLOOKUP for tracking due dates compliance status and vendor assignments. Set up and refine structured folders calendars and reporting tools to improve efficiency and visibility across departments. Assist in vendor communication collecting compliance certificates and monitoring performance documentation. Operations Support (20%) Coordinate weekly updates summarizing data accuracy outstanding documentation and error-reduction metrics. Identify process improvements in document routing filing and communication flow. Support internal audits safety reviews and compliance reporting as needed. Must-Have Qualifications Minimum 1 year of administrative experience involving document or data management calendaring or inventory control. Advanced proficiency in Microsoft Excel (including VLOOKUP/XLOOKUP filters pivot tables). Smartsheet experience required-ability to create forms trackers and dashboards. Understanding of asset and vendor management practices (service intervals renewals documentation). Exceptional attention to detail accuracy and organizational skills. Ability to work independently and communicate clearly in a fast-paced environment. Preferred Qualifications Experience supporting facilities management contracted services or compliance programs. Familiarity with document-control systems naming conventions and data-quality standards. Knowledge of Box Google Drive or shared-folder environments for large-scale document organization. Work Environment 100% onsite at Stanford University; standard hours 7:00 AM 4:00 PM. Requires occasional campus driving-valid California Drivers License (MVR check required). Office and field settings; may involve light lifting of documents or files. Tekberry offers a $100 referral bonus for referrals resulting in successful placements! Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other protected categories under applicable laws. Tekberry Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE). By submitting your resume you consent to receive communications from our organization via text message. All texts are sent by real people and we look forward to connecting with you about this opportunity! Check out all our jobs at: #INDHP Key Skills Fashion Retail,CSS,HTML,Banking & Finance,Health And Safety Management Experience: years Vacancy: 1