Program Administrative Specialist – Active Security Clearance Required at LLNL

We have multiple openings for Administrative Specialists in the Strategic Deterrence Directorate. Working under limited supervision you will manage a wide range of complex administrative responsibilities with competing priorities requiring independent judgment and proactive follow-through. You will serve as a key resource for daily operations solve problems develop and implement new processes interpret policy and provide recommendations. Assignments often demand flexibility discretion and mature judgment in handling sensitive issues. This role involves frequent interaction with all levels of personnel both within the Laboratory and with external organizations including Federal agencies. These positions will be in the Strategic Deterrence (SD) Directorate.These positions may offer a hybrid schedule which includes the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.These positions will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.In this role you willProvide administrative support to the program staff representing management in daily matters to gather clarify communicate and disseminate information and coordinate activities; respond on their behalf on administrative matters both internal and external to the Laboratory.Gather select and compile information from various sources for reports and presentations generate and compose correspondence for managements signature.Track action items establish and maintain databases spreadsheets tracking and filing systems; coordinate timely flow of paperwork checking for accuracy and completeness prior to submission for approval.Plan and organize tours conferences and meetings that may involve external attendees including agendas arranging domestic and foreign travel clearance and badging arrangements.Perform other duties as assigned.Additional job responsibilities at the 405.4 LevelGenerate correspondence on own initiative and compose correspondence for management signature which may be sensitive in nature.Independently plan and orchestrate onsite and virtual meetings or events that are sensitive in nature.Manage and handle confidential and sensitive information in multiple formats using mature independent judgement and tact to ensure proper protection.Qualifications : This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire. Secretarial and administrative knowledge and experience including accurate keyboarding editing grammar and proofreading skills; advanced knowledge of office procedures techniques and methods.Effective organizational skills with experience prioritizing multiple tasks with frequent interruptions and critical deadlines while showing flexibility attention to detail accuracy and follow through.Experience working under limited supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.Strong communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the organization with all levels of management internal and external to the Laboratory using tact diplomacy and discretion.Ability to be self-motivated and flexible exercising a high degree of discretion and mature judgment in handling business sensitive and/or classified information as well as personnel interactions.Intermediate computer skills and experience with the Microsoft Office Suite and database and the ability to learn new software quickly.Experience managing calendars and using calendaring softwareExperience arranging domestic travel.Additional qualifications at the 405.4 LevelAdvanced experience compiling tracking monitoring resolving and reporting complex data and results with advanced organizational skills and experience working under minimal supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.Effective problem-solving and advanced decision-making skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems with a high consequence of error.Excellent customer service skills and advanced written and verbal communication skills to interact effectively with all levels of personnel in a diverse scientific environment.Qualifications We DesireWorking knowledge of Laboratory policies and procedures.Familiarity with Strategic Deterrences policies and procedures.Experience working in a classified environment handling creating and managing classified material to include experience with vault type rooms.Additional Information : #LI-HybridPosition InformationThis is a Career Indefinite position open to Lab employees and external candidates.Why Lawrence Livermore National LaboratoryIncluded in 2025 Best Places to Work by Glassdoor!Flexible Benefits Package401(k)Education Reimbursement ProgramFlexible schedules (*depending on project needs)Our values - visit  ClearanceThis position requires an active Department of Energy (DOE) L-level or Q-level clearance or an active Secret or Top Secret clearance issued by another U.S. government agency at time of hire. Pre-Employment Drug TestExternal applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.Wireless and Medical DevicesPer the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.Pre-Placement Medical ExamA job related pre-placement medical examination may be required.How to identify fake job advertisementsPlease be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.To learn more about recruitment scams:  Employment OpportunityWe are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.Reasonable AccommodationOur goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request. California Privacy NoticeThe California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.Remote Work : NoEmployment Type : Full-time Key Skills CCTV,Low Voltage,Network Management,IDS,Computer Networking,Field Service,ICD Coding,Military Experience,Security,Security System Experience,Information Security,Troubleshooting Experience: years Vacancy: 1