Program and Event Specialist at The Pennsylvania State University

APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.If you are NOT a current employee or student please click Apply and complete the application process for external applicants.Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants. POSITION SPECIFICSThe College of Agricultural Sciences (CoAS) at Penn State is a world leader in agricultural research and learning driving discovery and solutions that make life better. The Russell E. Larson Agricultural Research Center (RELARC) located along state Route 45 consists of 2200 acres and is integral to facilitating cutting-edge transformative agronomic and horticultural crop research as well as serves as a living laboratory for the teaching and extension missions of the college. As part of the RELARC Penn State hosts the annual Ag Progress Days (APD) event the largest outdoor agricultural exposition and educational event on the east coast with over 400 exhibitors and an attendance of over 45000. Additionally this site hosts the biannual Timber Show as well as a number of smaller events throughout the year.The College of Agricultural Sciences at Penn State is seeking a dynamic and experienced individual to serve as a Program and Event Specialist for the Ag Progress Days Office. Position requires advanced knowledge of event management expertise in finance operation and will be responsible for coordination of various components of the exhibitions overseeing business operations and providing administrative support to the APD Manager.Primary responsibilities include but are not limited to:Develop event budgets track expenses and create reports within the master account system and process financial transactions using university systems such as SIMBA and SAP ConcurManage the exhibitor registration process sponsorships and donations using a specialized vendor registration system and track paymentDevelop official event program content oversite of event promotion in print and digital formats using university systems such as Workfront and updating the APD websiteSchedule and coordinate use of APD facility and meeting spaces with internal and external groups year-round executing indemnification agreements and facility reservation contracts following university policiesProvide administrative support for the farm residences managed by CoAS by tracking payments and lease agreementsProcess part-time wage payroll employees in WorkdayCoordinate committee meetings aid in agenda setting and recording minutes in support of program initiativesWork Arrangements:This position requires the successful candidate to work in person on-site.MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONSAssociate Degree
2 years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
NoneQualifications:The successful candidate must be highly motivated organized and detail-oriented while having professional written and verbal communication skills excellent interpersonal skills experience with event management including business administration and a teachable spirit. The staff member must be able to work as both a member of a team as well as independently to support program and event coordination at the Ag Progress Days Facility.Experience and proficiency in SAP Concur Microsoft Office (Outlook Word Excel SharePoint/OneDrive/Teams) and Zoom is required. This position will require the development of skills to become proficient in the APD specialized vendor registration system. Knowledge of AutoCAD is preferred.Application Information:Both a cover letter and resume must be submitted for consideration for this position.BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITSThe salary range for this position including all possible grades is $46400.00 - $67300.00.Salary Structure - Information on Penn States salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Federal Contractors Labor Law PosterPA State Labor Law PosterPenn State PoliciesCopyright InformationHotlinesRequired Experience:IC Key Skills Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 46400 - 67300