Program Assistant (Treatment Court Assistant) at State of Oregon

Initial Posting Date: 12/03/2025Application Deadline:12/16/2025Agency:Judicial DepartmentSalary Range:$5934 - $9206Position Type:EmployeePosition Title:Program Assistant (Treatment Court Assistant)Job Description:Part Time: This is a part-time position (.8 FTE 80% of full time). The monthly salary range listed above is for a full-time position; the monthly salary range for this part-time position is $4747.20 - $7364.80.Interviews: Due to the high volume of applications we receive it may take several weeks after the application deadline for us to schedule interviews.Who We AreOregon Judicial Department (OJD) serves the public and the people we serve may be facing challenging life circumstances high levels of stress or confusion about their next work you will do in this role affects members of our community who come to the court to have their cases need people who want to impact their communities value OJDs efforts to remove barriers to access justice services and welcome interacting with the public.We are committed to building a diverse inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work lived experience and education plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.Benefits To YouWe pay up to 99% of medical insurance premiums for part-time employees including mental health coverage.10 paid holidays 2 floating holidays 3 personal business days separate sick and vacation paid leaves (prorated for part-time employees) and other employee benefits such as optional insurances and flexible spending plans.OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.Salary offers are made with consideration of the candidates education and experience.Position HighlightsThe Josephine County Circuit Court in Grants Pass Oregon is hiring a part-time Treatment Court Assistant (Program Assistant) to support our Drug Court Coordinator and our Mental Health Court Coordinator.In this role you will review incoming information about treatment court program participants and enter data into our case management systems. You will conduct initial meetings with potential program participants. You will attend weekly court sessions and track program participants court appearances. You will review awards and sanctions data and the status of programs to monitor participants compliance with case plans. You will also research participant history and conduct case studies and background checks as needed.When providing coverage for the program coordinators you will gather information and make determinations about individuals program eligibility based on established criteria. You will provide program orientation sessions and conduct exit interviews. You will help clients identify their needs for housing job referrals and other community resources. You will also refer clients to community partners for additional support.Collaboration is a key part of this position. You will foster strong working relationships with judges team members community partners the Office of the State Court Administrator the Criminal Justice Commission state and federal agencies and other interested parties. You will provide information and education to the public. You will also participate on local internal and external committees to further the mission and goals of our treatment court programs.Additionally you will help with the planning scheduling and budgeting for treatment court participant group ceremonies and other events. You will collect maintain and organize program records participant data and program financials and statistics to provide detailed progress reports. You will help create and maintain program forms handouts handbooks policies and procedures and presentations. You will also suggest and help implement program improvements.You will spend part of your time helping track and maintain grant funding as well as ensuring that we maintain grant compliance. You will also help create sustainable funding for our treatment court programs.Assigned tasks may be changed to accommodate workload and organizational needs.Instructions for REQUIRED Cover Letter and Work History/ResumeYour cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications the Special Qualifications and the Requested Skills and Attributes which are listed below. Cover Letter (REQUIRED)Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name. In the body of your cover letter please include responses to all Requested Skills and Attributes listed below. Address the cover letter To the Hiring Manager.Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.Prepare your cover letter before starting your Workday application.Work History/Resume (REQUIRED)Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume. Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information and your letter will be evaluated for grammar spelling punctuation and language use in addition to demonstrated experience.The application deadline is 11:59 p.m. on the date listed above.Minimum Qualifications (These must be evident in your resume or work history.)The qualified candidate must have a bachelors degree in business or public administration behavioral or social/human services or a closely related field.AND One (1) year of increasingly responsible technical or professional-level program experience that typically supports the knowledge skills and abilities required for the position.OR Any combination of education and experience equivalent to five (5) years of experience that typically supports the knowledge skills and abilities for the position.Special Qualifications(These must be verifiable.)None. Requested Skills and Attributes(These must be addressed in your cover letter.)Experience accomplishing work through developing collaborative relationships with internal and external stakeholders.Experience conducting interviews to obtain personal or financial information.Experience explaining rules policies procedures and decisions on behalf of an employer.Experience and skill in public speaking and presenting to groups of various sizes.Experience developing or providing training for adult learners.Experience working in a court or other legal environment is preferred.WORKING CONDITIONSThis is a part-time (.8 FTE) position. The work schedule is to be determined but typically falls between 8:00 a.m. and 5:00 p.m. Monday through Friday. This position has a 32-hour workweek and is eligible for straight-time compensation for up to 40 hours; it is eligible for overtime compensation for hours worked in excess of 40 per workweek.Some flex scheduling or work outside normal office hours may be required including possible early-morning evening and weekend work.Occasional travel to other courts and the Office of the State Court Administrator for meetings and training sessions.This is a fast-paced high-volume environment primarily located within the Josephine County Courthouse. There will be frequent visits to the Josephine County Jail to conduct interviews in a jail atmosphere.Frequent phone and in-person contact with people from diverse backgrounds.Frequent phone and in-person contact with people who may be facing challenging life circumstances highly stressful situations or trauma including people who may be confused frustrated or hostile or who may be experiencing drug addiction or mental health issues.Possible exposure to court exhibits such as weapons and other hazardous materials.Lifting items that weigh up to 40 pounds may be required.Long periods of sitting or standing.Regular use of the following equipment: telephone OJD-assigned computer with multiple monitors copy machine fax machine scanner and other office equipment.ADDITIONAL INFORMATIONCriminal Background CheckYou will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.Reference ChecksBy submitting your application to OJD you consent to reference checks about your qualifications your workplace performance and your work product.United States Employment EligibilityOJD does not offer visa sponsorships. Within three days of hire you will be required to complete the U.S. Department of Homeland Securitys I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.Future VacanciesApply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.Veterans PreferenceEligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify action item asking veterans to attach their documentation will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veteransweb page for additional details information and resources.Conduct ExpectationsBecause of OJDs role in providing justice and upholding the rule of law employees of the department are required to meet the highest standards of professional conduct and ethics while on the job and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee you will be expected to preserve the confidentiality of information received in the course of OJD employment.Pay EquityAs an employer OJD complies with Oregons pay equity law. Salary offers are made with consideration of the candidates education and experience. For more information on pay equity click here.Employee BenefitsClick here to access information specific to OJD employee benefits.Public Service Loan ForgivenessOJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program and how to qualify please click here.Questions and SupportIf you require an alternate format to complete the application process call or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.Workday related information and resources are available here. For questions about a specific OJD job posting call or email .The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds perspectives and more inclusive we are the better our work will be. Key Skills Fashion Retail,Engineering,IFRS,Axapta,Computing Employment Type : Part-Time Experience: years Vacancy: 1 Monthly Salary Salary: 5934 - 9206