Program Manager Area Manager Southwestern Land Office at State of Montana

Montana Department of Natural Resources and Conservations mission is to help ensure that Montanas land and water resources provide benefits for present and future generations.The DNRC believes employees are their most important asset. The DNRC empowers employees to exercise professional judgment in carrying out their duties. Employees are provided with the training and tools necessary to achieve the mission. Both team effort and individual employee expertise are supported and sustained.Core Values:The Montana Department of Natural Resources and Conservations Forestry and Trust Land Division recognizes that building a collaborative professional and inclusive work environment is critical to fulfilling our mission of managing protecting and promoting stewardship of Montanas forests and lands for the benefit of current and future generations and our trust beneficiaries. We hold ourselves to these high standards as we are accountable to the people of Montana.We value and respect each other.We create collaborative work environments.We build and maintain strong relationships.We practice accountability.We celebrate our successes and take pride in our workJob Overview: The position directs all DNRC Forestry and Trust Lands operations in the Southwestern Land Office. The position develops and implements policies and programs manages budgets and resources oversees staff in the Area Office and subordinate Unit Offices and performs public and intergovernmental relations. The position reports to the State Forester/Forestry and Trust Lands Division Administrator. The annual Area budget is approximately $4.7 million. The land base is approximately 290000 acres of State trust lands and approximately 1.9 million acres of land (multiple jurisdictions) where SWLO is responsible for direct fire protection.Essential Functions (Major Duties or Responsibilities): These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent.Program Management:Implements DNRC operations at the Area Office level by directing Trust Land Management Forestry and other programs at the area and unit office.Identify Area priorities and establish strategic and operational plans that are consistent with the department mission and goals by applying an understanding of Area issues and department direction. Collaborate with other Area and Unit Managers and with Division administrator and Bureau chiefs to define goals develop implementation strategies policies and guidelines; establish performance standards and outcomes for department programs; and to integrate Division program objectives into a comprehensive Area work plan.Develop implement and monitor Area programs to address specific resource issues. Ensure Area programs and services meet goals priorities policies guidelines performance standards and outcomes by collaborating with program managers and other staff. Ensure cross-functional representation in meetings and ensure interdivisional cooperation to achieve program objectives.Develop policies and rules to guide program operations and ensure compliance with applicable local state and federal law. This includes identifying policy development or revision needs; reviewing proposals from staff; formulating policy proposals to the Administrator and Director; and ensuring area-wide implementation of new rules or policies.Direct and perform public relations outreach and education as the chief point of contact for the Area Office to generate support for DNRC objectives and projects and disseminate information through the media community groups and other outlets. This includes planning coordinating and delivering presentations coordinating communication efforts with other areas and headquarters overseeing Area information dissemination and assessing the effectiveness of communication efforts.Staff Management:Manage the staff in the Area office and Unit Offices to achieve department objectives in compliance with personnel policy and law.Determine the organizational structure and composition of the Area Office and Unit Offices to meet program and customer needs and use available human resources in the most effective manner possible. This involves determining subordinate reporting relationships work operations staff assignments and workflows; and initiating adjustments to reflect changes in Area and Unit needs department objectives operations and relationships with other organizational units.Establish and manage personal service budgets and staffing for Area programs at the Area and Unit level. This involves collaborating with staff Bureau Chiefs other Area Managers and Division Administrator to determine staffing needs proposing budgets and FTE allocations and devising approaches to meet program needs with available staff resources. Review staff functions and assign personnel to Area programs in accordance with overall Area goals and objectives to support individual work plans and appropriately allocate funding sources.Develop Area management policy to ensure appropriate oversight of employees and resources. Collaborate with Area and Unit program managers to establish policy and ensure uniform implementation of adopted policies throughout the Area and between Areas. Evaluate the effectiveness of policies by monitoring compliance and notifying the Division Administrator or Directors office of inconsistencies or needed policy revisions.Area Administration:Manage Area office budgets policies equipment and administrative systems to effectively support program operations in compliance with local state and federal regulations.Plan and direct the Areas involvement in the Executive Planning Process and Legislative Budget request to ensure adequate funding for operations including the personal services operations and capital budgets. This includes determining current and anticipated funding requirements; drafting narrative justifications to support requests; resolving budget deficiencies and discrepancies; developing and presenting financial information and program documentation; and providing testimony and responses including the preparation of fiscal notes related to legislative proposals.Manage the Area budget to ensure financial operations adhere to allocations program plans and statutory authorities. This includes reviewing expenditures evaluating revenues identifying potential surpluses or deficiencies making appropriate adjustments and apprising leadership of budget status.Oversee cost-share grant partnership and other funding programs to provide funding and grants for fire management and prevention stewardship fuel reduction federal engagement and other forest and trust land management services and objectives. This includes granting fundsSupervision:The position directly supervises the following staff and indirectly manages an additional 48 FTE for a total staff size of 56 FTE.APPLICATION MATERIALS REQUIRED FOR THIS POSITION ARE:Online State of Montana applicationResumeCover LetterHELPFUL HINT:You must check the relevant document box to ensure your attachments are uploading correctly to the specific application.Benefits:Work/life balanceMedical dental and vision coverageRetirement plansGenerous paid vacation sick leave and holidaysPre-tax flexible spending accountsA vibrant Employee Assistance ProgramState of Montana employment may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Lookhereto learn more and understand whether or not you may qualify.Additional benefit package information is availablehere.The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who requires a reasonable accommodation during the application or hiring process should contact the agencys HR staff as identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.*If you are interested in a complete job description please contact HR at The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.Minimum Qualifications (Education and Experience):The position requires education and experience equivalent to a bachelors degree in natural resource management business or public administration environmental or life science or a related field and eight (8) years progressively responsible experience including managerial experience. Required knowledge skills and abilities:Requires knowledge of the concepts and theories of natural resource management public program administration business administration budgeting human resource management strategic planning organizational systems research and analysis forestry real estate management fire science and management environmental regulations and public and governmental relations.Requires skills in building and maintaining positive and effective professional relationships communicating effectively solving problems mediating disputes administering multiple projects negotiation and conflict management the use of personal computers and business-related software public speaking communicating both verbally and in writing with a wide variety of individuals in an effective manner and in organizing and delivering reports.Requires the ability to formulate programs and policies; develop innovative approaches; establish and maintain credibility confidence tact cooperation and responsiveness; make appropriate decisions directly affecting the life and safety of others; and to provide program leadership and coordination.SPECIAL INFORMATION:Candidates must be eligible to work in the United States. A valid drivers license is required with less than 12 conviction points in the most recent completed 36 months.ELIGIBILITY TO WORK:In accordance with the Immigration Reform and Control Act the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a drivers license or other picture I.D. or a U.S. passport or a green cardRequired Experience:Manager Key Skills Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts Employment Type : Full Time Experience: years Vacancy: 1