Program Ops Project Manager at Calibre Systems

CALIBRE Systems, Inc., an employee-owned management consulting and digital transformation company, is looking for a highly motivated Program Operations Project Manager to join our dynamic team supporting a federal client. This position oversees day-to-day execution of Program Operations activities, managing scope, schedule, resources, and performance to ensure high quality deliverables and consistent customer satisfaction. Responsibilitiesinclude, but are not limited to: Manage multiple Program Operations workstreams, ensuring adherence to scope, schedule, cost, and quality requirements. Lead development and maintenance of project management artifacts, including the Project Management Plan, schedules, risk registers, dashboards, and monthly reports. Assemble, manage, and evaluate performance of project teams supporting Program Operations activities. Coordinate execution of Program Operations deliverables across areas such as DUA workflows, stakeholder engagement, training, technical assistance, website updates, dashboards, and program assessments. Ensure effective use of project management tools for task automation, milestone tracking, correspondence tracking, and reporting. Monitor progress against deliverables and performance metrics; proactively identify risks, issues, and mitigation strategies. Ensure compliance with NIH communication policies, federal reporting standards, and COR directives. Support preparation and submission of required reports, plans, and documentation associated with program operations. Serve as a primary operational liaison with NIH staff and the COR for routine project management activities. Required Skills Strong project management skills, including scope, schedule, and resource management Ability to support program operations, technical assistance, and data-driven initiatives Knowledge of federal and NIH communication policies and reporting expectations Ability to engage with stakeholders, including grantees, researchers, and federal partners Strong organizational, analytical, and communication skills (written and verbal) Ability to coordinate multidisciplinary teams Preferred Skills Familiarity with NIH reporting structures, COR engagement practices, and PRA activities Experience using dashboarding or program analytics tools to track performance Ability to manage cross-functional technical and communications teams required Experience Bachelor's degree in Public Health, Sociology, Business, or related field Current PMP (Project Management Professional) or equivalent certification At least 2 years of experience as a Project Manager on projects of comparable size and complexity At least 5 years of technical experience supporting program operations, technical assistance, or data-driven programs Demonstrated experience working within federal or NIH environments Preferred Experience Experience managing federal health or research programs Experience supporting NIH or similar federal agency initiatives Experience coordinating operational and technical program activities across multiple stakeholders