Project Accountant at Gibbs Construction

Job DescriptionJob DescriptionSalary: Gibbs Construction is seeking a Project Accountant to join our team! We are looking for team players who are dedicated, organized, and effective.COMPANY DESCRIPTIONTeam Gibbs is a fun and dynamic group that aims to always do the right thing. We seek alignment with our industry partners through curiosity and clear communication. We are energetic and highly productive through a balanced approach to managing our time. Our sense of curiosity leads to continuous learning. Our team of builders has diverse backgrounds and is supported by great resources. We are committed to providing the tools, knowledge, and feedback to ensure that each employee develops as an individual and as a member of the organization.POSITION SUMMARYThe Project Accountant is responsible for ensuring the accurate and timely processing of financial transactions and cost accounting activities. The Project Accountant also provides administrative support to the project team, ensuring successful execution of each assigned project. Key duties include verifying, posting, and processing accounts payable invoices; preparing and managing customer billing; and assisting with month-end close procedures. The role supports project-level accounting by analyzing costs and budgets, performing reconciliations, and managing contracts and other project records. The Project Accountant collaborates with cross-functional teamsincluding Operations, Preconstruction, and Human Resourcesto maintain accurate financial data and promote organizational goals. Success in this role requires meticulous attention to detail, sound judgment, and a commitment to the highest ethical and professional standards.KEY COMPETENCIESProject AccountingProcess, verify, and code accounts payable invoices; ensure accuracy of supporting documents and tax rates.Maintain vendor accounts, research discrepancies, and coordinate resolution with vendors and Project Managers.Enter and maintain all project data in corporate ERP system (Vista by Viewpoint).Support project-level accounting by monitoring budgets, tracking expenses, and analyzing profitability.Prepare, issue, and manage customer billing / pay applications to ensure accuracy and timeliness.Coordinate proposal requests from subcontractors and vendors for pricing.General AccountingAssist with month-end closeout, including budget analysis, reconciliations, and preparation of supporting schedules.Serve as backup for weekly payroll processing, including timesheet and payroll record reconciliation.Participate in internal audits and contribute to process improvements.Administrative SupportPerform tasks such as maintaining records, preparing correspondence, and tracking compliance items.Prepare and distribute Letters of Intent, Subcontracts, and Purchase Orders.Attend and document project meetings.Assist in preparing and submitting closeout documents, warranties, and as-built records.Maintain compliance records for certified payroll, DBE participation, and subcontractor reporting requirements.Maintain organized and up-to-date electronic project files.Collaborate with teams across the organization to provide accounting support, respond to inquiries, and assist with general administrative needs as required.Other duties as assignedQUALIFICATIONSEducation and ExperienceBachelors degree (B.A.) from four-year college or universityPrior experience in full-cycle accounting and/or cost accounting, preferredPrior commercial construction industry experience, preferredStrong analytical, organizational, and communication skillsAbility to work accurately with numerical data and maintain confidentialityComputer SkillsProficient personal computer skills, including Microsoft Office Suite, recordkeeping, database activity, and PDF editor, such as Bluebeam. Vista by Viewpoint preferred.Proficient writing skillsGibbs Construction is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.