Project Accounting Analyst at Apex Companies

Are you highly motivated hard-working and seeking to join a growth-focused consulting & engineering firm Are you looking for a company that will invest in your development and grow your professional skills If so consider a career with Apex!Powered by record sales extraordinary client retention strategic acquisitions and an entrepreneurial spirit Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US.We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry.We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow andwe want you to grow with us.We are hiring a Project Accounting Analyst for our Brentwood CA office.Primary Responsibilities include:Project Set-up & MaintenanceEnsure projects are set-up in the accounting system in a timely manner and in accordance with the client contractReview and ensure contract terms agree to information provided on Project Set-up form (PSF)Maintain project-related records including contracts change orders PSF and other project related documentsEnsure billing rates are set up in accordance with the contract and/or company guidelinesEnsure change orders are processed in a timely mannerAssist project managers to ensure revenue and cost budgets are set up properlyClose out projects in a timely manner upon completionInvoicingReview project expenses and ensure they are reflected correctly and calculated at correct ratesEstablish a regular routine for preparing invoices and submitting to project managers for review and approvalEnsure all invoices and billings are prepared in accordance with contract and/or company guidelinesEnsure all invoices are posted into the accounting system when submitting to clientsReconcile all unbilled (WIP) or deferred (negative WIP) balances monthly and address or elevate accordinglyEnsure subcontractor invoices are entered in a timely manner and paid according to APEXs pay-when-paid policy/guidanceCollectionsEstablish a regular routine for courtesy follow-ups on invoices submitted to clientsReview past-due invoices on a weekly basis with project managers and determine a plan of action for following up with the client. This should include documenting actions taken.Coordinate with Corporate Receivable staff regarding collectionsTrack retainers and application of retainers to projectsMonitor Projects and Project FinancialsReview and work with project/division managers on an on-going basis to address the following:Negative Backlog - Projects where JTD revenue exceeds budgetWIP balances determine the cause and resolution of any WIP balances after billings are complete and elevate to management as neededInactive project review inactive projects or projects without activity for an extended period and if WIP and A/R balances are clear complete or close-out as appropriateEnsure accurate cost and revenue accruals on projects and research any discrepanciesUnderstand and validate appropriate revenue recognition on projectsOther Responsibilities:Compile information for internal and external auditors as requiredAttend project reviews and meetings regarding projects (financial information or discussions)Support project managers on any project-related financial activitiesSupport and develop ad-hoc reports as needed for managementSupport compliance on corporate initiativesCommunicate effectively with other project team members and elevate concerns to managementSupervise/manage helpers who will assist as needed in all above responsibilitiesSupport on other ad hoc tasks as deemed necessaryWhat were looking for:Associates Degree or currently pursuing preferably in Business Administration or AccountingMinimum of 3 years of office experienceHighly organized and strong attention to detailProficient in MS Office/ExcelWell organized and able to track and report on informationMulti-tasker and self starterExcellent written and verbal communication skillsPreferred Skills:Experience with cost and revenue tracking a plusFamiliarity with one or more accounting operating systems is a plusVision or Deltek product experience a plusExperience working in Professional Services a plusWhy youll love working for us:Medical dental and vision plan optionsCompany-paid life short and long-term disability insurance401k planPaid time-off and holidaysCross-training and the ability to work on a variety of projectsOther perks and incentivesWorking with the best and brightest in the industry1800 employee national firm with 50 locations across the USApex Job Title: Project Accounting AnalystReq ID: 10938Hourly Expected Pay Range$33 - $34 USDWe believe in equality for all and celebrate the diversity and differences of our employees customers and communities. We do not discriminate based on gender race or color ethnicity or national origin age disability religion sexual orientation gender identity or expression veteran status or any other applicable characteristics protected by law. Apex aims to make accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process please contact or . Likewise feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled EmployerTO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our careers sites or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.Required Experience:IC Key Skills Internal Audit,Accounting Tally,Data Entry,Compliance,Accounting & Finance,Oracle database,GAAP,General Ledger Accounting,Communication,External Audit,MySQL,MS SQL,Microsoft offices,Financial statement,ACCA Employment Type : Contract Experience: years Vacancy: 1 Monthly Salary Salary: 33 - 34