Project Accounting Assistant at Aston Carter

Accounting Assistant

The Accounting Assistant provides essential financial and administrative support to project managers and project accountants, with a primary focus on project billing, cost review, and invoice generation. This role supports the financial health of projects by ensuring costs are accurate, billable activities comply with contract terms, and invoices are produced timely and correctly. The position operates in a project-based accounting environment common to engineering and professional services firms. This role operates in a collaborative, project-driven environment and serves as a foundational position within project accounting.

Responsibilities:

• Review project costs, labor, and expenses for accuracy and compliance prior to billing.
• Generate and prepare client invoices, including fixed fee, time & materials, and reimbursables.
• Support monthly and cyclical billing processes.
• Collaborate with Project Managers on billable versus non-billable cost clarification.
• Assist Project Accountants with maintaining accurate project financial records.
• Support project budgeting activities and financial status reporting.
• Maintain billing documentation and invoice support schedules.
• Assist with project close-out and final billing activities.

Essential Skills:

• 2 years of Billing or Invoicing experience.
• High school diploma or equivalent.
• Strong attention to detail and ability to manage multiple priorities.
• Effective communication skills and comfort working with cross-functional teams.

Job Type & Location:

This is a Contract to Hire position based out of Dallas, TX.

Pay and Benefits:

The pay range for this position is $25.00 - $29.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type:

This is a fully onsite position in Dallas, TX.

Application Deadline:

This position is anticipated to close on Apr 17, 2026.