Project Intake and Communications Specialist at InsideHigherEd

Job Title: Project Intake and Communications Specialist Location: Kennesaw, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 292577 About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!Location (Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.Job Summary Serves as the primary lead for project intake within the division. Evaluates and organizes project requests, conducts preliminary assessments, and ensures alignment with university priorities. The Specialist develops and delivers high-quality communications and reports to support executive decision-making, stakeholder engagement, and project transparency.Responsibilities KEY RESPONSIBILITIES: - 1. Serves as first point of contact for new project requests2. Reviews and tracks intake submissions, conducts preliminary assessments, and coordinates with Project Managers and Campus Planners to determine requirements, scope, and priority3. Ensures intake process aligns with institutional standards and strategic goals4. Provides input into prioritization and resource allocation5. Manages and enhances project tracking information and integrates into Power BI or similar program6. Prepares executive-level presentations, reports, and dashboards that summarize project status, priorities, and risks7. Creates and maintains communication plans for construction road closures, utility outages, and other disruptive construction activities which may require after-hours emergency communications8. Ensures clarity, professionalism, and alignment with university objectives9. Engages with faculty, staff, administrators, and external partners to ensure understanding of project needs and decisions10. Responsible for promoting and maintaining transparency and consistency in project communications11. Oversees project file management and documentation standards12. Conducts post-project audits to confirm close-out deliverables are complete and compliant with university requirementsRequired Qualifications Educational RequirementsBachelor's degree in construction management, architecture, engineering, facilities management, or related field or an equivalent combination of relevant education and/or experience.Required ExperienceThree (3) years of related experience in construction, facilities, and/or project management.Preferred Qualifications Additional Preferred QualificationsProfessional certification such as CAPM, PMP, or CMAAPreferred Educational QualificationsAn advanced degree from an accredited institution of higher education in a related fieldPreferred ExperienceExperience in higher education or public-sector project environmentsExperience with Power BI dashboard development and managementProposed Salary The salary rage for this position is between $58,000 and $78,000. Offers will be based on candidate experience and budget availability.Knowledge, Skills, & Abilities ABILITIESAble to independently analyze project requests and prepare recommendations for leadershipAble to handle multiple tasks or projects at one time meeting assigned deadlinesKNOWLEDGEKnowledge of construction or facilities project management processesSKILLSExcellent interpersonal, initiative, teamwork, problem solving, independent judgment, time management, project management, and presentation skillsStrong organizational and coordination skillsExcellent communication skills, with demonstrated ability to prepare professional-level reports and executive presentationsProficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)Strong attention to detail and follow up skillsStrong customer service skills and phone and e-mail etiquetteUSG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [email protected] Information This is not a supervisory position.This position does not have any financial responsibilities.This position will not be required to drive.This role is not considered a position of trust.This position does not require a purchasing card (P-Card).This position will not travelBackground Check Standard EnhancedEducationPer the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screeningresults which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf