Project Manager / FCAP at InsideHigherEd

Position Number:005137Functional Title:Project Manager / FCAPPosition Type:Administration - StaffPosition Eclass:EP - EHRA 12 mo leave earningUniversity Information:Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.Primary Purpose of the Organizational Unit:Facilities Operations has the responsibility of providing a wide range of services to all administrative departments, student programs, and all academic schools and departments. Services include all aspects of corrective and preventive maintenance, operations, grounds maintenance, housekeeping, utility infrastructure maintenance and operations, business operations, safety, regulatory compliance, project management, and renovations. These duties are conducted for a campus consisting of over 100 buildings totaling 6 million gross square feet on over 275 acres.Position Summary:This role is an integral part of the Facilities Condition Assessment Program (FCAP) at the University of North Carolina at Greensboro (UNCG), responsible for conducting detailed building inspections and maintaining the Comprehensive Deficiency Report (CDR). The position provides strategic recommendations for Facilities Repair and Renovation (R&R) and ongoing maintenance projects across campus.Key responsibilities include overseeing non-capital maintenance projects within Housing and Residence Life dormitories and other campus buildings. This includes tasks such as cost estimation, bid solicitation, project management, scheduling, quality control, and conducting periodic and final project inspections to ensure projects remain within budget.The position also plays a key role in managing service contracts related to building maintenance, including contracts for elevators, roofing assessments and repairs, asbestos and lead remediation, mold abatement, and other essential building services. Additionally, the role supports the upkeep of campus signage, both interior and exterior, coordinating with in-house teams and external vendors for fabrication and installation.Mandatory Position Requirement:This is a mandatory position, as outlined in the Adverse Weather and Emergency Event Policy. Employees in mandatory positions are required to report to or remain at work during adverse weather or emergency situations. They may also be required to adjust their work schedules or shifts as necessary to meet operational needs during such events.Minimum Qualifications:BACHELOR’S DEGREE RELATED TO THE AREA OF ASSIGNMENT; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. SOME POSITIONS MAY REQUIRE LICENSURE BY THE NORTH CAROLINA BOARD OF EXAMINERS FOR ENGINEERS AND SURVEYORS. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.Additional Required Certifications, Licensures, and Certificates:Valid Drivers LicensePreferred Qualifications:Minimum of 5 years of experience performing commercial building maintenance and a minimum of 3 years of experience performing non-capital project management.Facilities Capital Assessment (FCAP) experience including using software to track and project replacement costs.Experience performing elevator and roofing service contracts.Having a Project Management, Construction Management, or Facilities Management certification is advantageous.Working in a university environment.Recruitment Range:$68,103 - $75,670Org #-Department:Buildings and Trades - 56407Job Open Date:12/08/2025For Best Consideration Date:12/29/2025Open Until Filled:NoFTE:1.000Type of Appointment:PermanentNumber of Months per Year:12FLSA:ExemptPercentage Of Time:30%Key Responsibility:Facilities Condition AssessmentEssential Tasks:Conducts annual condition assessments of Housing facilities, including roofing and building envelopes, structural components, MEP systems, and interior/exterior finishes.Develops and maintains a comprehensive spreadsheet to catalog condition assessment data, ensuring accuracy and avoiding duplication of existing information.Reviews, updates, and organizes the condition assessment spreadsheet by December 1, in preparation for upcoming summer projects.Utilizes collected data to support the development of the R&R project list, corrective maintenance plans, Facilities maintenance projects, and the five-year Building Refurbishment Program.Collaborates with the FCAP Manager to conduct CDR review meetings beginning March 1, and ensures completion of the annual R&R list by June 1 to support project forecasting for the upcoming fiscal year.Works with the Building & Trades Manager and partners with the FCAP Manager and Business Manager to track, update, and manage project funding types and schedules.Percentage Of Time:40%Key Responsibility:Project ManagementEssential Tasks:Consults with customers/stakeholders to identify the scope of work and manage multiple Non-Capital Projects throughout the construction process.Prepares comprehensive project budget, schedule, and estimate.Prepares and/or reviews contract documents for completeness and accuracy.Prepares contract documents/requirements for bidding contracts.Ensures project budgets and schedules are maintained throughout the project.Ensures the client is fully engaged during the entire process of the project.Provides routine communication regarding project status, change in scope, schedule, and budget.Attends site visits and project meetings to ensure that progress is meeting the schedule and budget.Performs inspections of work in place and provides documentation and direction to the contractor.Manages contracts to ensure that the contractor’s performance is in accordance with the contract documents and that all obligations are fulfilled.Manages change orders to the contract.Closes out the project at the completion of work.Percentage Of Time:10%Key Responsibility:Employee Engagement and Design InputEssential Tasks:Attends and participates in departmental and divisional meetings to ensure alignment with organizational goals and initiatives.Reviews construction documents for University projects and provides feedback to ensure compliance with established design and construction guidelines.Percentage Of Time:10%Key Responsibility:Other Specific AssignmentEssential Tasks:Performs special assignments and projects as directed by the Buildings & Trades Manager and the Facilities Director.Percentage Of Time:5%Key Responsibility:Work Place SafetyEssential Tasks:Promotes and maintains a strong safety culture by modeling and reinforcing safe work practices.Ensures that all employees and contractors utilize appropriate personal protective equipment (PPE) at all times.Reports all workplace injuries or incidents immediately and completes all required documentation in accordance with University policy.Completes all required safety training and ensures compliance with applicable safety standards and regulations.Percentage Of Time:5%Key Responsibility:Service ContractsEssential Tasks:Assists in managing service contracts, including elevators, roofing, abatement/remediation, and others to ensure contractor performance aligns with all contractual requirements and specifications.Supports the preparation and development of contract documents and requirements for bidding and procurement processes.Physical Effort:Hand Movement-Repetitive Motions - C, Hand Movement-Grasping - C, Holding - F, Finger Dexterity - O, Vision-Skilled Trades - F, Reading - C, Writing - C, Eye-hand coordination - C, Vision-Color Distinction - C, Vision-Preparing/Analyzing figures - C, Vision-Visual inspection - C, Vision-Measuring/Assembling at distance close to eye - C, Hearing - C, Talking - C, Standing - F, Sitting - F, Walking - F, Lifting-0-30 lbs. - F, Pushing/Pulling - F, Climbing-Stairs - F, Climbing-Ladders - O, Bending - F, Squatting - F, Crawling - O, Reaching - F, Lifting-30-60 lbs. - O, Lifting-60-90 lbs. - RWork Environment:Driving - Car/Truck - F, Extreme noise levels - R, Extreme temperatures - R, Inside - C, Outside - F, Location - Air vent - O, Location - Roof - F, Equipment/Machines - Heights - O, Equipment/Machines - Roofs - O, Equipment/Machines - Ladders - O, Equipment/Machines - Step Stools - O, Equipment/Machines - Scaffolds - R, Night/Dark - O, Ventilation ConditionsDust - O, Ventilation ConditionsFumes - R, Ventilation ConditionsChemicals - R, Exposure to potential Hazardous Conditions - R, Chemical Spills - O, Gas Leaks - R, Acidic Harsh or Oily Substances - R, Electrical Hazards - R, Overtime - O