Project Manager at First Global Management Services

Building A Brand Starts With Our StoryFIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.Learn more What You Would Get To Do:The Project Manager is responsible for supporting clients with both internal and client-facing events and conferences delivering exceptional service through effective project management and creative solutions. This role involves overseeing all aspects of event operations from initial briefing to post-event reconciliation. Key responsibilities include managing project plans collateral registration transportation hotel accommodations entertainment food and beverage audio/visual needs webcasts staging speaker coordination and event execution.There is a requirement for onsite events to travel domestically or abroad as required.Your Contributions:Full life-cycle planning and execution of multiple key events in a virtual in-person and hybrid capacityFinancial management including: budget development and management expense management and invoice processing timely post-meeting reconciliation and final financial reportingSourcing negotiating and managing site selections contract management for venues and suppliersCoordinate registration food and beverage transportation hotel accommodations entertainment gift selection audio/visual needs webcasts staging and speaker selection for all programs; strong focus on vendor managementWork seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements Production on Audio Visual Event Technology team on web builds data team on attendee management Legal and Compliance as required etc.)Virtual event planning and project management including confirming appropriate virtual platform creation of timelines invitation process thorough and regular communications to attendees suppliers and stakeholdersCo-plan with colleagues and the client on larger scale programs; strong team playerEnsure adherence to the clients standards of operation and policies and that compliance and risk guidelines are followedTravel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person eventsPost event wrap up including final attendees budget reconciliation observations as well as client debriefs for year over year improvementsShare knowledge of best practices new suppliers services and venuesWhat We Are Looking For:Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply - we would love to see how you could fit at First.57 years event management experience preferably in a corporate or financial environmentExperience in events conferences meeting and production management including but not limited to C-level executive events cocktail receptions and dinners meetings and multi-day eventsExperience in working with and managing senior clientsBachelors Degree PreferredProficient with Microsoft Office applications such as PowerPoint and ExcelMotivated self-starter ability to work independently and project plan; ability to think innovativelyExcellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlinesVirtual event experience preferred Webex and Zoom experience a plusLeadership/influencing/negotiation and decision-making skillsAdaptable and resourceful individual able to follow guidance while working independently; proactive in generating ideas and creative solutionsCustomer focus approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work stylesStrong client management skillsStrong oral and written communication skillsAmbitious proactive and highly organizedWilling to travel to various locations for site-visits and on-site management of eventsExperience working with large and complex databases preferred Cvent experience preferredKnowledge of venues and suppliers in key US citiesAt FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:Medical Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA)401 (k)Five Flexible Spending Accounts OptionsGenerous Paid Time Off AllowanceEmployee Assistance Program (EAP)Life Disability & Pet CoveragesWellness StipendMobile Phone AllowanceComplimentary access to Headspace Teladoc Maven Rocket Lawyer Mobilo & moreAura Identity Theft ProtectionDiscretionary Bonus StructureGlobal Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.United States Residents: The base pay for this position ranges from$70000 $100000 in the states of NY NJ CA CT MA IL or $65000 $85000 in all other US states. This role is also eligible for an annual discretionary bonus.FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.Required Experience:IC Key Skills Project Management Methodology,Project / Program Management,Construction Estimating,Construction Experience,PMBOK,Visio,Construction Management,Project Management,Project Management Software,Microsoft Project,Project Management Lifecycle,Contracts Employment Type : Contract Experience: years Vacancy: 1 Monthly Salary Salary: 65000 - 85000