Post-Award Specialist at InsideHigherEd

Posting Number:PG194108EPInternal Recruitment :NoWorking Title:Post-Award SpecialistAnticipated Hiring Range:$57,403 - $62,830Work Schedule:Monday-Friday, 8:00 AM -5:00 PMJob Location:Raleigh, NCDepartment :Department of Materials Science and EngineeringAbout the Department:The Department of Materials Science and Engineering at NC State is recognized as one of the premier national and international academic and research programs. The Department contains 24 tenure/tenure-track faculty members, 3 teaching faculty, 21 postdoctoral scholars and senior researchers, and about 250 graduate and undergraduate students. The faculty perform cutting- edge research, teach and provide international leadership in broad areas of materials research, including electronic, dielectric, optical, magnetic, energy and structural materials, metallurgy, nanoscience/nanotechnology, soft matter, biological materials, structural characterization, energy storage and computational materials.Wolfpack Perks and Benefits:As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.What we offer:Medical, Dental, and VisionFlexible Spending AccountRetirement ProgramsDisability PlansLife InsuranceAccident PlanPaid Time Off and Other Leave Programs12 Holidays Each YearTuition and Academic AssistanceAnd so much more!Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.Essential Job Duties:As a Post-Award Contracts and Grants Specialist, you will play a vital role in supporting groundbreaking research by managing the financial and administrative side of sponsored projects—from grant setup through closeout.In this role, you will ensure the integrity and compliance of research funding by working closely with faculty, department staff, and central university offices. Your attention to detail and ability to navigate complex regulations will directly support the department’s mission to drive discovery and collaboration at the highest level.Key Responsibilities:Oversee the full post-award lifecycle for grants and contracts in the MSE department.Ensure compliance with federal, state, university, and sponsor-specific regulations.Monitor project expenditures and reconcile accounts to maintain fiscal accuracy.Prepare financial reports and documentation for internal and external stakeholders.Coordinate and process award modifications, no-cost extensions, and budget revisions.Serve as a resource for PIs, providing guidance on allowable costs and project budgeting.Liaise with the Office of Contracts and Grants and other university units to resolve issues and support best practices in research administration.If you’re excited by the opportunity to support high-impact research and ensure its success behind the scenes, we encourage you to apply.You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.Minimum Education and Experience:Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experienceOther Required Qualifications:Proven ability to analyze financial data and monitor budgets to ensure accurate spending and compliance with award terms.Demonstrated knowledge of federal, state, university, and sponsor regulations to ensure grant management meets all compliance standards.Strong written and verbal communication skills to clearly convey complex information to faculty, staff, and funding agencies.Experience resolving complex post-award issues, including budget revisions, cost transfers, and award modifications.Ability to manage 10+ active projects simultaneously while maintaining organized and accurate financial records.Effective team collaborator with a track record of building strong working relationships across departments.Strong commitment to providing timely, solution-focused support to faculty and research staff.Preferred Qualifications:Hands-on experience managing post-award grant and contract activities in a university setting to ensure compliance and timely reporting.Proficiency in using financial and research systems (e.g., PeopleSoft Financials, PINS, Research.gov) to manage awards and track spending accurately.Experience preparing for and responding to audits, ensuring documentation is complete and aligned with sponsor and institutional requirements.Experience using research administration platforms such as NSF FastLane, NIH ASSIST, or NC State’s RED system.Required License(s) or Certification(s):NAValid NC Driver's License required:NoCommercial Driver's License required:NoJob Open Date:05/23/2025Anticipated Close Date:Open Until FilledSpecial Instructions to Applicants:Please include a resume, cover letter and contact information for at least three professional references. Position Number:00102164Position Type:EPS/SAAOFull Time Equivalent (FTE) (1.0 = 40 hours/week):1.0Appointment:12 Month RecurringMandatory Designation - Adverse Weather:Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events:Non Mandatory - Emergency EventDepartment ID:140801 - Materials Science &EngineeringEEO:NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.