Proposal Coordinator at Stratus Team LLC

Job DescriptionJob DescriptionProposal CoordinatorJob DescriptionSUMMARYThe Proposal Coordinator will serve as a key contributor to Stratus’ dynamic, multidisciplinary marketing team—supporting pursuits across our Civic, Education, Transportation, Commercial, Industrial, Federal, and Water markets. As a fully integrated engineering, architecture, interior design, and consulting firm, Stratus delivers comprehensive solutions for public and private clients. The Coordinator will play a central role in developing compelling RFPs, RFQs, SOQs, proposals, presentations, and other business-development materials that advance our strategic growth and showcase the impact of our work.RESPONSIBILITIESPrimary Essential FunctionsParticipate in project kickoff meetings and provide input on the production scheduleLead proposal efforts by compiling and organizing information such as project descriptions, narratives, and resumesCoordinate, format, write, edit, and proofread proposals, statements of qualifications, and related marketing materialsManage customized proposals by gathering input from various departments to meet deadlinesOccasionally deliver proposals and coordinate with vendors, subconsultants, and clientsSecondary Essential FunctionsOversee the presentation process after a proposal shortlist is achievedAssist with design of covers, organizational charts, advertisements, marketing materials, web updates, and presentationsUpdate and maintain a polished project information databasePerform miscellaneous tasks promptly, as neededEnsure brand guidelines are adhered to across all materialsParticipate in ongoing training effortsAssist in proposal peer reviewsDeliver exceptional client service throughout the proposal processPerforms other functions, as requestedQUALIFICATIONS3+ years of marketing/writing-related experience in a high-volume environment.Bachelor’s degree in marketing, journalism, communications, or similar fields.Proficiency in Adobe Creative Cloud applications (InDesign, Illustrator) required.SKILLSMust be flexible, self-motivated, able to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry a heavy and diverse workload.Strong oral and written communication skillsExcellent time management and ability to meet deadlinesStrong organizational and process management skillsCollaborative team player with a professional demeanor#LI-MY1