Proposal Manager at Excella

Excella is a transformative technology firm that helps organizations unlock new possibilities. We believe the key to helping clients challenge the status quo and reach new heights lies in our talented people. Thats why were committed to developing talent and providing opportunities for career growth at every stage. Join our collaborative team dedicated to solving complex problems with sustainable solutions while building your future as a leader. At Excella youre empowered to make lasting impact turning todays challenges into tomorrows mission successes.Workplace locations look different for everyone. Excellians are a distributed workforce and whether youre working from your home office or a client site we support a flexible work/life integration regardless of your location.We offer top of industry medical dental and vision benefits with multiple options to choose from such as an employer-contributed health savings account infertility coverage and orthodontia so you can select the plan that works best for you.Regardless of what stage of life youre in Excella wants to support you. We provide 8 weeks of Parental Leave discounted pet insurance and a membership with 3 back-up emergency child or elder care days annually all available to you on your first day.Starting day one every employee is bonus eligible and receives 15 days of paid vacation 6 federal holidays and 4 floating holidays.Doing your best work means having the best tools! Excellas TechEleX program provides you with multiple options to suit your technology needs. Choose between a variety of Mac or PC devices and to ensure your hardware remains current at the end of a 3-year period Excella will replace your existing computer with a new model from the program. Plus well even give you the original device to keep for your personal use!With Excellas Annual Internet Reimbursement benefit all employees receive an additional $25 per month to help offset the cost of internet access. This initiative reflects our commitment to supporting you in staying connected and productive no matter where you work.Well invest in your career by providing 3 days of paid professional development every year including an allowance for registration fees to attend classes conferences or obtain professional certifications.We encourage mindfulness and overall well-being through employee wellness events a HeadSpace membership as well as access to TalkSpace and mental health coverage through our medical plans.Overview:The Proposal Manager leads the end-to-end proposal management process across all markets and client segments at Excella. This role ensures the timely development compliance and delivery of high-quality proposals and related submissions that advance Excellas strategic growth addition to managing Excellas proposal operations tools and templates this leader is responsible for designing and driving AI-enabled process improvements that increase proposal quality speed and competitiveness. The Proposal Manager will play a pivotal role in shaping how Excella leverages emerging technologies and artificial intelligence to enhance efficiency consistency and innovation in proposal development.The core purpose of this role is to manage and continuously improve Excellas proposal development lifecycleensuring compliant high-quality and persuasive submissions that position the company for successful recompetes and new business wins.Responsibilities:1. Oversee and Innovate the Full Proposal LifecycleLead all proposal activities from pre-solicitation through submission ensuringseamless coordination across capture BD and delivery teams to meet deadlinescompliance standards and quality expectations.Continuously improve and modernize proposal operations by integrate platforms (e.g. GovWin MS Copilot Claude) to automate administrative tasks support intelligent content reuse improve time-to-delivery using workflows that enhance efficiency.Champion Excellas human AI collaboration modelbalancing automation with professional judgment ethical use and brand voiceand foster a proactive solution-forward mindset that moves teams beyond compliance toward insight-led differentiated proposal submissions.2. Ensure Compliance and Submission QualityExercise full ownership and accountability for the compliance accuracy and qualityof all proposal submissions.Serve as the authoritative final compliance decision-maker ensuring every deliverable meets or exceeds solicitation requirementsFAR/DFARS regulations and Excellas internal quality standards.Rigorously validate all volumes and artifacts through structured compliance checks AI-enabled cross-verification readability and tone analysis and adherence to approved templates and messaging frameworks.Drive the development of submissions that are not only fully compliant but strategically compellingclearly communicating Excellasvalue differentiators and alignment with evaluator priorities.Hold proposal contributors accountable for meeting quality benchmarks and ensuring no gaps inconsistencies or risks to compliance remain at submission.3. Facilitate Proposal Strategy and Win MessagingCollaborate with BD Capture Managers and SMEs to define win themesdiscriminators and value propositions.Use AI-driven insights and past performance analytics to tailor proposal messaging to agency missions andpriorities.Guide teams to apply proactive solution-forward principles and best practicesteaching tailoring and taking control of the proposal narrative to emphasize Excellas strategic and technical strengths.4. Drive Proposal Operations Governance and Continuous ImprovementOversee proposal processes templates and content management systems forefficiency consistency and scalability.Maintain an AI-assisted proposal content library to enable smart reuse of past performance data resumes and with technical and compliance leaders to ensure ethical and compliant AI use aligned with federal acquisition standards.Conduct post-submission retrospectives to identify process and content improvements and apply lessons learned to refine workflows and win strategies.Partner with technical and compliance leaders to ensure ethical and compliant AI use aligned with federal acquisition standards.Conduct post-submission retrospectives to identify process and content improvements and apply lessons learned to refine workflows and win strategies.5. Coordinate Resources and Develop Team CapabilityForecast proposal workload allocate resources and manage scheduling to ensurecoverage across pursuits.Foster collaboration and cross-functional coaching so teams can confidently challenge the status quo in solution narratives andproposal strategy.Train coach and mentor proposal staff and SMEs to strengthen proposal literacy technical writing and showcasing the proposed solution.6. Measure and Report Proposal PerformanceTrack key performance indicators (win rate compliance rate timeliness stakeholder satisfaction) and report trends to SSG leadership.Develop dashboards integrating AI analytics to identify bottlenecks forecast success probabilities and support data-driven decisions.Use findings to continuously refine proposal strategy resource planning and process effectiveness.7. Strengthen Cross-Functional Collaboration and Business Development IntegrationCollaborate with BD Capture and Strategic Solutions teams to align proposalcontent with Excellas solution portfolio and market strategy.Facilitate information sharing between proposal and delivery teams to ensure solutions are feasible differentiating and reflective of client priorities.Serve as a strategic partner in advancing Excellas enterprise growth goals through high-quality insight-driven proposal execution.Qualifications:Bachelors degree in communications business or a related field required;advanced degree preferred.APMP certification or equivalent proposal management training stronglypreferred.10 years of experience managing federal proposal processes including RFPresponse development and submission.Proven track record of achieving high compliance and win rates incompetitive federal or commercial environments.Demonstrated understanding of federal acquisition regulations (FARDFARS) and compliance requirements.Proven experience managing proposal operations and leading cross-functional teams in a matrixed environment.Strong writing editing and communication skills with exceptionalattention to detail and organization.Experience with proposal management and AI-enhanced platforms ( Loopio GovWin ClickUp AI MS Copilot ChatGPT Jasper).Demonstrated AI literacyincluding prompt engineering knowledge management and ethical use of generative tools within regulatedenvironment.Ability to design and implement new workflows that integrate technology and automation into proposal operations.Entrepreneurial mindset with proactive problem-solving skills and the ability to work autonomously while collaborating effectively across teams.Excella is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected veteran status age or any other characteristic protected by law. Excella is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation to participate in the job application or interview process contact or .KNOW YOUR RIGHTSRequired Experience:Manager Key Skills Business Development,Time Management,Microsoft Office,Adobe Acrobat,Microsoft Word,Technical Writing,Visio,Microsoft Powerpoint,Sharepoint,Proposal Writing,Contracts,Writing Skills Employment Type : Full-Time Experience: years Vacancy: 1