Public Health Program Asst II at County of Thurston

DescriptionThe salary for this position is: $4446 - $5914 monthlyThurston County Public Health and Social Services (PHSS) is recruiting for a Public Health Program Assistant IIfor our Environmental Health Division.As a Public Health Program Assistant II you will play a vital role in providing information to the public while also providing support to the Environmental Health division staff. Supporting our Food and Environmental Services (food pools and schools) section you will be responsible for ensuring efficiency and accuracy of daily operations. If you are an organized detail-oriented professional with a passion for public service and environmental health we would love to hear from you!Essential functions may include but are not limited to the following:Provide program-specific information to the public via phone mail or in-personProvide administrative and technical support to Environmental Health staffCreate maintain and update information in program-specific databases programs and spreadsheetsPrepare reports including daily application processing reportEstablish and maintain files records accounts and other information sources as needed to support and document program activitiesCreate and monitor office procedures and filing systems for effectiveness and adjust as neededResponsible for department archiving and maintaining archived records and filesMonitor purchase and coordinate distribution of program inventory including brochures and department supplies in addition to assisting with supply ordering for the divisionReview program fees prepare billings maintain cash receipt records balance daily cash receipting and make depositsResponsible for tracking quality assurance responding to and reporting of Environmental Health program requirementsCompose draft proofread and edit reports letters newsletters spreadsheets PowerPoint presentations and other types of correspondence as neededCreate monthly notices and bills and track and process payments in Permit Tracking Database Microsoft Access and Point and Pay payment systemProcess and distribute incoming mail and scan and route incoming applications and historic program recordsContact customers to obtain additional information for the program if neededMay be required to conduct research to appropriately answer program-specific questionsPerform other work as required or assigned including but not limited to a 24/7 response during public health emergency situations and disease outbreak investigationsTo view the full job classification click here:Public Health Program Assistant IIWORKING CONDITIONS:Work Environment - Quiet office setting in Olympia WashingtonSchedule - Monday Friday 8:00am 5:00pm with the potential option of alternative or compressed schedulesTravel Requirements - Travel may be required to attend meetings or trainings and to perform field workCustomer Interactions - Daily interactions with Thurston County staff and the publicWHO WE ARE:Public Health and Social Services (PHSS) is Thurston Countys local health jurisdiction and human services department and is responsible for protecting the health and promoting the well-being of all people who live work and play in Thurston County. We value diversity and strive to foster a sense of belonging honoring the unique experiences cultures skills backgrounds identities and perspectives of our employees and community. As an agency actively working to address health equity we aspire for everyone to have the opportunity to attain their highest level of health regardless of their individual circumstances.Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized appreciated and responded to in ways that fully develop and utilize each persons talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures lifestyles backgrounds and perspectives who are committed to our vision and core values.Thurston County Racial Equity and Inclusion WebpageWHAT WE OFFER OUR EMPLOYEES:Work-Life Balance: We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle.Plan For Your Future: As a member of our team you will enjoy great employee benefits including a retirement plan pre-tax savings accounts as well as comprehensive health care and dental/vision care for you and your family. Please visitThurston County Employee Benefit Plansfor more information.Paid Leave:Full-time regular employees earn paid vacation in addition to paidholidays.Robust Training Program:Employees are encouraged to attend County paid training to help them further their career learn new skill sets and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.Flexible Work Schedules:Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.Deferred Compensation:The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.Flexible Spending Account (FSA):Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.Public Service Loan Forgiveness:This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans to get their student loans repaid.Public Service Loan Forgiveness ProgramWhy youll love it here:Thurston County is located between Seattle and Portland in Western Washingtons South Puget Sound Region. Perched in between the mountains and the ocean the area boasts the perfect blend of year-round outdoor activities including boating hiking skiing and more. The region is also home to the state capitol city of Olympia known for its many restaurants microbreweries coffee shops farmers markets kids activities history and art events. Discover more about life in Thurston County at.Message to potential applicants:We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position and meet the minimum qualifications we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.QUALIFICATIONS:High school diploma or GED.Four years of related office experience which included general office practices and arithmetic basic bookkeeping customer service filing etc.Must have the ability to operate a personal computer and applicable software to perform the essential job functions of the position.Current Washington State Drivers License or have an appropriate accommodation.DESIRED SKILLS:Ability to communicate effectively (verbal written and in-person)Excellent time managementAbility to multi-taskFamiliar with office equipment copier/printer and multi-line phonesExperience in Microsoft applicationsStrong organizational skillsCustomer service experienceFamiliar with billing/accounts payableRespect and Organizational CultureCreate an environment where employees and partners can safely express needs or concerns and where employees can make and correct mistakesEffectively interact with sensitivity while working with persons from diverse cultural socioeconomic educational racial ethnic and professional backgrounds and persons of all ages gender identities sexual orientations and lifestylesThrive in a fast-paced robust organization maintaining a positive work environmentCommunicationServe the public in a timely complete accurate and professional manner while ensuring that written and verbal communication is clearly understood by othersMaintain cultural competency to support diverse perspectives in developing implementing and evaluating policies programs and services that affect the health of the communityStrong oral communication for networking and interpersonal relationshipsExcellent written communication including the ability to craft correspondence reports and articles or web postings with minimal grammatical and syntax errorsGoal Setting and AccomplishmentUse strategic thinking and planning for goal setting and evaluationEffectively plan organize and manage competing priorities and challenges under pressureCreate a sense of mission by articulating and modeling confidentiality professional values and ethics with honesty and integrityOperate with a high degree of flexibility initiative attention to detail and commitmentDelegate and use persuasion and negotiating skills for shared responsibility and acceptance of changeOTHER RELATED RECRUITMENT INFORMATION:Questions about this recruitment Please contact the hiring team at:or This position is:Represented by a unionEligible for benefitsEligible for overtime under the Fair Labor Standards Act (FLSA)Items requested for consideration:ApplicationResumeLetter of interestPlease note:The candidate selected for this position isrequiredto show proof of the following immunizations by their agreed upon start date:Measles/mumps/rubella (MMR)Tetanus diphtheria and pertussis (Tdap/TD)Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYERThurston County is committed to provide equal opportunity to all persons seeking or having access to its employment services and activities which is free from restriction based on race sex marital status color creed or religion national origin age sexual orientation including gender expression or identity pregnancy status as an honorably discharged veteran or military status genetic information or the presence of any sensory mental or physical disability unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston Countys Human Resources at . Those who are deaf deaf-blind hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-) to connect with Washington Relay. Key Skills Children Activity,Graduate Engineering,Flight Operations,Adobe Photoshop,Content Marketing,Broadcast Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 4446 - 5914