Purchasing Coordinator at Closet Factory

Purchasing CoordinatorCloset Factory DFW Grapevine TXReports to: Pre-Production ManagerStatus: Full-Time In-OfficeDepartment: OperationsAbout the OpportunityJoin one of the fastest-growing custom storage companies in DFW and play a mission-critical role at the heart of our operation. As the Purchasing Coordinator you will directly influence production efficiency profitability and customer satisfaction by ensuring we have the right materials at the right time at the right cost.If youre detail-obsessed proactive and thrive in a fast-paced environment where every decision matters this is an exceptional career opportunity with room to grow.Position OverviewThe Purchasing Coordinator manages the full procurement lifecyclespecial orders inventory levels vendor communication cost control and pre-installation readiness. Youll work closely with sales engineering production installers and leadership to ensure projects run smoothly from design to installation.This role is ideal for someone who loves creating order solving problems and building strong vendor partnerships while supporting a high-performance production environment.Key ResponsibilitiesOperational ExcellenceEnsure all special-order materials are identified ordered and delivered on time to meet production and installation deadlines.Maintain optimal inventory levels and proactively prevent shortages or delays.Update and maintain product specifications for accuracy in manufacturing.Host periodic training touchpoints with the sales team to introduce new products pricing updates and usage guidelines.Assist leadership in evaluating pricing negotiating competitive agreements and sourcing alternative suppliers for cost-effective or emergency fulfillment.Inventory & Order ManagementEnter and track purchase orders in our software systems with precision and timeliness.Maintain accurate digital records for suppliers POs receipts and material condition.Verify incoming materialsincluding style color quantity and qualitybefore approving for use.Confirm all required materials are available prior to job release into production.Organize special orders by job and use established checklists to ensure full readiness before installation day.Customer & Vendor RelationsProvide product/material support to designers and address customer-related inquiries with professionalism and urgency.Identify viable alternative suppliers or product substitutes proactively in the event of shortages backorders or discontinuations.Cross-Department CollaborationWork closely with sales engineering/cut-list and management to ensure correct material selections and accurate specifications.Assist ownership with market research cost analysis and long-term procurement strategy.Participate in meetings to stay up-to-date on new materials product lines industry trends and color/finish updates.QualificationsStrong organizational communication and negotiation skills.Experience with purchasing supply chain or inventory management preferred.Familiarity with ClosetWare PurchaseTrac or similar systems is a plus.High attention to detail with strong analytical and problem-solving abilities.Ability to work cross-functionally with multiple departments and manage multiple priorities simultaneously.A proactive mindset with the ability to anticipate needs before issues arise.Why Join Closet Factory DFWIndustry leader with a strong reputation for quality and innovationOpportunity to be a key player in a growing operationSupportive leadership and a collaborative team-focused environmentAdvancement opportunities as we scaleCompetitive compensation and benefitsJob Type: Full-timeSalary: $50000.00 - $60000.00 per yearExperience:Purchasing: 2 years (Preferred)Experience in Construction (Preferred)Education:High school or equivalent Location:DFW TXLicense:Drivers License (Required)Work authorization:United States (Required)Benefits:401(k)Dental insuranceHealth insurancePaid time offVision insuranceSchedule:Monday to FridayRequired Experience:IC Key Skills Order Management System,Microsoft Office,Inventory Control,Microsoft Access,Purchasing,Procurement,Microsoft Outlook,Microsoft Word,Supply Chain Experience,Microsoft Excel,ERP Systems,negotiation Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 50000 - 60000