Purchasing Manager at Village of Buffalo Grove

GENERAL DESCRIPTIONProfessional and administrative work assisting the Assistant Village Manager in administering the Villages centralized purchasing program. Serves as an internal resource to all departments advocating for innovation and continuous process improvement through the procurement process while ensuring compliance with federal state and local law.ESSENTIAL DUTIESThe Purchasing Manager performs and manages a variety of complex technical and administrative procurement functions including:Administers the Villages purchasing program in compliance with policies ordinances and regulations.Advises and educates departments and committees on purchasing procedures recommending bidding strategies and sources of supply.Develops proposals bids and quote packets that deliver competitive and advantageous outcomes; maintains standardized bid and contract language.Evaluates alternatives to bidding (e.g. cooperative purchasing contract extensions) to determine the most advantageous option for the Village.Provides market analysis to inform departments of trends and support budget planning; assists with budget development as needed.Prepares bid specifications evaluates vendor submissions recommends awards and ensures vendor contract compliance with service quality and cost standards.Administers organizational purchasing platforms by managing user access approval levels and account configurations to ensure secure and compliant procurement activity.Build and maintain relationships with vendors to encourage competitive participation and supports departments in developing strategic bidding practices.Resolves supplier issues related to delivery warranties pricing and service quality; ensures timely and accurate order fulfillment.Identifies cost-saving opportunities and maintains bid calendars and tracking tools.Reviews requisitions for accuracy legality policy compliance and pricing.Maintains bidder lists issues vendor notifications and verifies required insurance documentation.Represents the Village at purchasing meetings seminars and trade shows.Assists the Office of the Village Manager and other departments in preparing technical documents such as ordinances resolutions reports and memoranda.EDUCATION & EXPERIENCEBachelors degree in business public administration or related field requiredTwo years of performing work in a large volume purchasing departmentCertified Professional Public Buyer (CPPB) certification required at hire or within 12 months of employment.KNOWLEDGE SKILLS & ABILITIESStrong verbal and written communication skills.Excellent interpersonal negotiation and conflict resolution skills.Strong organizational skills attention to detail and analytical ability.Ability to manage multiple priorities delegate when appropriate and solve problems effectively.Ability to act with integrity professionalism and confidentiality.Proficiency with Microsoft Office Suite and ability to quickly learn the Villages bidding and legislative management systems.WORKING ENVIRONMENTMost work activities are conducted in an office environment and include significant staff and public contact sometimes involving individuals exhibiting high levels of stress or emotion. This position requires occasional evening work and occasional operation of an automobile to travel between locations. The noise level in the work environment is usually moderate. This employee will regularly visit other Village facilities to work with employees either formally or informally and will be required to drive to those facilities. This employee will also be required to attend meetings training events and similar activities with outside vendors.SUPPLEMENTAL INFORMATIONThe current salary range for this position is $87 008.48 to $129 671.36. Starting salarycommensurate with experience.Questions should be directed to Tyler Grace Assistant Village Manager at Qualified candidates are encouraged to apply on-line addition to completing the on-line application candidates must attach a cover letter and resume to their on-line application. Emailed faxed mailed or hand delivered applications and/or resumes will not be accepted. The position will remain open until filled with the initial review of applicants expected to occur during the week of December 22 2025.The Village of Buffalo Grove is an Equal Opportunity Employer.Required Experience:Manager Key Skills Inventory Control,Purchasing,Sourcing,Procurement,Vendor Management,HR Sourcing,ERP Systems,negotiation,Materials Management,Manufacturing,MRP,Contracts Employment Type : Full-Time Department / Functional Area: Administrative Services Experience: years Vacancy: 1 Yearly Salary Salary: 87008 - 129671