Purchasing Office Professional

We are seeking a detail-oriented Purchasing Office Professional with 12+ years of experience to support day-to-day procurement operations. In this role, you will collaborate closely with vendors, internal departments, and inventory teams to ensure timely, accurate, and cost-effective purchasing activities. You will play a key role in maintaining smooth supply flow, supporting cost-saving initiatives, and keeping purchasing records accurate and up to date.

Responsibilities

Process purchase orders accurately and track order status to ensure timely delivery of materials and services.
Maintain and strengthen vendor relationships by communicating regularly on pricing, product availability, and lead times.
Compare vendor quotes and assist in sourcing materials and services to achieve the best value and quality.
Monitor inventory levels and assist with replenishment planning to prevent stockouts and overstock situations.
Resolve discrepancies related to orders, invoices, and shipments by coordinating with vendors and internal teams.
Maintain accurate and up-to-date purchasing records in ERP or internal systems.
Support cost-saving initiatives and contribute to continuous process improvements within the purchasing function.
Collaborate with accounting on invoice matching, including purchase orders, receipts, and invoices.
Assist in basic contract-related activities such as reviewing terms and supporting contract documentation.
Coordinate with internal stakeholders to understand purchasing needs and ensure procurement aligns with operational requirements.

Essential Skills

12+ years of experience in a purchasing, procurement, or office support role.
Experience working in a manufacturing, distribution, or supply chain environment is preferred.
Hands-on experience with purchase orders and purchasing processes.
Comfortable working with ERP systems for purchasing and inventory management.
Proficiency with Microsoft Excel, including use of pivot tables.
Strong attention to detail with excellent organizational skills.
Effective written and verbal communication skills for interaction with vendors and internal teams.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Experience with vendor management and supplier management activities.
Basic understanding of contract and procurement principles.
Ability to support project management efforts related to purchasing and procurement.

Additional Skills & Qualifications

Background in manufacturing, distribution, or supply chain operations is a strong plus.
Experience supporting contract negotiation or contract administration is beneficial.
Familiarity with procurement best practices and cost-saving strategies.
Ability to work both independently and collaboratively across departments.
Strong problem-solving skills to resolve discrepancies and improve processes.
Interest in developing deeper expertise in procurement, vendor management, and project management.

Work Environment

This role operates in a manufacturing and open office environment with cubicles, providing close proximity to operations and cross-functional teams. The standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., offering a consistent daytime work routine. The organization provides a comprehensive benefits package that may include health, dental, and vision insurance, a health savings account, a flexible spending account, life insurance, a retirement plan, a 401(k) with matching, and an employee assistance program. Additional benefits may include paid time off, parental leave, tuition reimbursement, a flexible schedule, employee discounts, and a referral program, supporting both professional growth and overall well-being.

Job Type & Location

This is a Contract to Hire position based out of Paris, KY.

Pay and Benefits

The pay range for this position is $25.00 - $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Paris, KY.

Application Deadline

This position is anticipated to close on Jun 19, 2026.

Purchasing Officer at Aston Carter

JOB DESCRIPTION