Receptionist at Greenberg Traurig

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment. Join our Administrative Team as a Receptionist located in our Tallahassee office.This role will be based in our Tallahassee office on an in-office full time basis Monday-Friday 8:30-am-5:30 pm. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building. This role reports to the Office Services Manager.Position SummaryThe primary focus of the Receptionist position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the office. The Receptionist may also perform a variety of administrative tasks to support the office needs. Candidate should also be flexible to work overtime as needed.Key ResponsibilitiesActs as first point of contact for all visitors. Greets visitors and promptly notifies internal parties of arrivalAnswers incoming calls (locally and nationally) and directs them appropriatelyCoordinates conference room reservations and proactively monitors conference room schedule to avoid conflicts and resolves minor issues relating there toOrders catering for all meetings and maintains a good rapport with caterersCoordinates transportation needs for internal and external customers including cabs and car services to airport court etc.Reserves visitor offices as needed and accommodates visitors upon arrivalAccurately and thoroughly maintains visitor/delivery logs and outgoing package logsEnsures all visitors check in at reception immediately upon arrival to maintain securityMaintains high degree of professionalism and confidentialityAssists with other department activities as needed and performs additional duties and responsibilities as assignedQualificationsSkills & CompetenciesExcellent interpersonal and communication skills (oral and written) professional demeanor and presentationProvide outstanding client service meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help othersCandidate must be a self-starter who can work independently with minimal supervisionHigh attention to detail outstanding organizational skills and the ability to manage time effectivelyEducation & Prior ExperienceHigh School Diploma; College Degree in Hospitality Management is a plusMinimum 2 years of experience as a receptionist or other administrative clerical position in a professional environmentTechnologyProficiency with Windows-based software and Microsoft Word Excel and Outlook requiredExceptional computer skills with the ability to learn new software applications quicklyGT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis. Key Skills Multi-line Phone Systems,Customer Service,Computer Skills,QuickBooks,Medical office experience,Office Experience,10 Key Calculator,Dental Office Experience,Front Desk,Administrative Experience,Medical Receptionist,Phone Etiquette Employment Type : Full-Time Experience: years Vacancy: 1