Records Specialist- VA Certifying Official at Fort Valley State University

FORT VALLEY STATE UNIVERSITY (FVSU) a state and land-grant institution of the University System of Georgia invites applications for the position of Records Specialist-VA Certifying Official.Fort Valley State University the only 1890 land-grant university in Georgia is a comprehensive institution that provides an education to over 2800 students including graduate students. The university is located in the town of Fort Valley in Peach County the original site of the states peach industry. Its 1365-acre (5.52 km2) campus is Georgias second-largest public university in area.Fort Valley State University is an affirmative action equal opportunity institution and does not discriminate against applicants students or employees on the basis of race gender ethnicity national origin sexual orientation religion age disability or marital or veteran status.JOB SUMMARY:This is professional managerial work with primary responsibilities in the Veterans Affairs (VA) and Records area. Work involves primary contact as VA Representative with all students receiving VA benefits including certification to regional VA office; and preparation of complex technical and/or confidential reports. Considerable independent judgment is exercised in performance of duties.ESSENTIAL DUTIES/RESPONSIBILITIES:Assists as required in operation of the Registrars Office as neededSupervises and manages operation of VA program to conform to strictly audited policy of federal agency. Suggest procedural changes as needed. Includes but is not limited to:Maintain accurate and up-to-date information on the VA processing website (VA ONCE)Provide counseling to prospective VA students regarding all areas of Enrollment Services (admissions registration residency financial aid etc.)Maintain files that meet federal auditing guidelines (electronic and manual) for students receiving VA educational benefits.Daily research of ads drops and withdrawals to keep up-to-date records of VA studentsPrepare VA forms and electronic submission of certifications on a timely basis.Provide constant communication with VA students regarding important dates and policy updatesMaintain communication with State Approving Agency and VA Regional OfficeAssist students with degree programs and transfer evaluationsOversee the military lounge and computer lab for veteran students. Manage student workers. Includes but not limited to:Create schedules every semester which coordinate with student schedulesSubmit time sheets in a timely manner to the VA work study regional officeRenew VA work study contracts every semesterAnnounce positions and hire new VA work study students as neededProvide support to Registrar by being a support for records problem-solvingPerform related tasks as assigned by the RegistrarMINIMUM QUALIFICATIONSBachelors Degree preferred with a minimum of 3 years of experiencePREFERRED QUALIFICATIONS Knowledge of the University System of Georgia records and policies and procedures.KNOWLEDGE REQUIRED BY THE POSITION Considerable knowledge of the principles and practices of office management and the operation of standard office equipmentAbility to orient and train others and to explain organizations policies guidelines and proceduresKeen awareness of confidentiality requirementsSome knowledge of research methods and techniques or report preparationAbility to establish and maintain effective working relationships with students parents administrators faculty members government officials and general publicHigh standards of ethics honesty and integrity in all personal and professions mattersExcellent oral and written communication skills and considerable experience in customer relations arenaExcellent clerical skills and computer expertise in software applicationsExperience with Banner Student Information SystemComputerized basic skills tests typing (40wpm required) or data entry MS Word spelling and grammar administered following initial review of all applications.PHYSICAL DEMANDS/WORK ENVIRONMENTThe working conditions should be identified in this section - regular evening and weekend work shift work working outdoors and so forth.USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity Excellence Accountability and Respect. These values serve as the foundation for all that we do as an organization and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Required Experience:IC Key Skills General Counsel,Information Management,Adobe Acrobat,HIPAA,Information Governance,Records Management,Sharepoint,Filing,Knowledge Management,Medical Records,iManage,Taxonomy Employment Type : Full-Time Experience: years Vacancy: 1