Recruitment Assistant Eligibility Pool - Talent Division (2026-27) at Oakland Unified School District

Assistant, Recruitment

This posting is for candidates who would like to be considered for any Recruitment Assistant openings at OUSD. This is not an advertisement of a current vacancy at OUSD, but rather an opportunity to submit applications to be screened for anticipated vacancies. This position will provide administrative support for OakTown Leaders and the Early Educator Apprenticeship Program. This role will support program operations, including processing reimbursements, stipends, purchase orders, purchasing requests, maintaining accurate trackers and records, responding to emails from apprentices, students, mentors, and school sites, and helping ensure timely follow-up across both programs.

The Recruitment Assistant provides administrative and clerical support to the recruiting department, assists in meeting the recruiting goals and objectives of the organization, and provides quality customer service to both external and internal employees and applicants. The Recruitment Assistant is the first point of contact and is responsible for promoting a good first impression to candidates and employees.

Essential functions include:

• Customer Service: Handle all recruitment queries in a responsive, customer-focused way; provide a comprehensive first line of information and advice.
• Recruitment Administration: Communicate regularly with the Recruiting team to ensure available positions are accurately posted and up to date internally and externally.
• Online Recruitment: Ensure all recruiting managers are trained and able to use the EdJoin and other online recruiting websites; coach individuals as necessary.
• Monitoring and Compliance: Liaise with Communications, Recruiters, Staffing Analysts, hiring managers and other staff to ensure consistent, professionally branded recruitment advertising.
• Other: Attend trainings and collaborative sessions to share best practices and disseminate knowledge.

Qualifications include knowledge of federal, state, and District codes, best practices in recruitment, various District bargaining unit contracts, sound personnel practices and procedures, legal and equitable interview and selection techniques, employee benefits program administration, diverse backgrounds of District students, personnel and community, interpersonal skills, principles and practices of effective leadership, presentation, communication, and public speaking techniques, credentialing procedures, correct English usage, computer software, hardware, and related technology.

Ability to handle highly confidential information, demonstrate excellent time management, learn new technologies and processes quickly, be a strategic thinker, be a creative thinker, generate excitement among potential and existing applicants, develop and implement recruitment plans, understand and interpret federal and state requirements and laws, establish and maintain effective working relationships, communicate effectively in English orally and in writing, learn new software applications, and operate personal computer, related software, and other office equipment.

Prerequisites include an Associate's Degree or its equivalency, four (4) years of experience in human resources or related field, professional experience in recruiting or human resources is preferred, and a valid California Driver's License, if applicable.

The pre-employment process will include fingerprints, tuberculosis and/or other employment clearance.

Working conditions include office and diverse school site environments, driving a vehicle to conduct work, fast-paced work, constant interruptions, consistent mental alertness, sitting or standing for extended periods of time, lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds, bending and twisting at the waist, reaching overhead, above the shoulders and horizontally, dexterity of both hands and fingers while performing duties, seeing to read, write and use the computer, hearing and speaking to exchange information, in person or on the telephone, and make presentations.

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.