High School Registrar at Maricopa Unified School District #20

Maricopa Unified School District #20Human Resources44150 West Maricopa/Casa Grande HighwayMaricopa Arizona 85138520.568.5100 - main number520.568.5151 - fax numberPOSITION: RegistrarCLASSIFICATION: Non-ExemptTERMS OF EMPLOYMENT:11-month year.SALARY:ApprovedClassifedCompensation Plan (Education and Experience)REPORTS TO:School Site Principal or DesigneeGENERAL STATEMENT OF RESPONSIBILITIES:Under the direction of the site administrator(s) prepare responsible and comprehensive work in maintaining accurate student records and registering and withdrawing students according to established procedures at the high school; various secretarial and clerical tasks as assigned.Work schedule shall encompass regular school hours and individual clerical staff may have staggered start and end times to provide for coverage before and beyond the instructional day. Schedules will be arranged by administration.PRINCIPAL DUTIES:Enroll new students and obtain and maintain a variety of student records such as gradesTranscripts immunization records cumulative folders and all general student data.Coordinate student check-out procedures to include initiating drop slip forms and recording transfers.Maintain accurate permanent student records and test scores; provide information to counselors as requested.Prepare a variety of complex reports including State and District-mandated reports related to assigned activities.Maintain current class lists locator cards and grade lists for enrollment verification.Coordinate special files and billings with other high school departments.Communicate by phone and facsimile with other schools or outside agencies regarding student records.Assist administration in coordination of student recognition and related duties.Process information requested by armed services U.S. Immigration Service foreign exchange programs and law enforcement agencies.Process senior transcripts for college entrance and scholarships.Develop update and maintain forms for use in the Registrars office; order and maintain supplies for the office.Operate a computer and other office equipment as assigned; assist others in the proper use of office machines as needed.Coordinate student data management system as it relates to job requirements.Assist in distribution collection and coordination of testing materials.Coordinate high school summer school registration activities and materials.Perform various general secretarial and clerical duties; assist office staff as needed.Perform related duties as assigned for emergency procedures.Performs other related duties as assignedKNOWLEDGE AND SKILLS REQUIRED:Knowledge of office equipment and computer hardware and software applications.Knowledge of report preparation and records management principles.Skill in operating office equipment and computer hardware and software.Skill in customer service practices.Skill in communicating both orally and in writing.Skill in establishing and maintaining effective working relationships with others.Ability to be confidentialMINIMUM QUALIFICATIONS:High school diploma and two (2) years office experience OR an equivalent combination of education and experience that provide the required knowledge and skills. Bilingual preferred. Able to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision corrected to 20/20 hear or listen in the normal range (corrected) and speak and give directions clearly. Able to walk sit stand kneel crouch crawl reach lift (exerting force up to 50 pounds).AN EQUAL OPPORTUNITY EMPLOYERThe Maricopa Unified School District does not discriminate on the basis of race color religion national origin sex disability age or sexual orientation in admission and access to its programs services activities or in any aspect of their operations and provides equal access to Scouting America and other designated youth groups. The Maricopa Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies:Title IX CoordinatorAssistant Superintendent of Human Resources:Address: 44150 W. Maricopa/Casa Grande Highway Maricopa AZ 85138Telephone Number: Email:Section 504/ADA CoordinatorDirector of Exceptional Student ServicesAddress: 44150 W. Maricopa/Casa Grande Highway Maricopa AZ 85138Telephone Number: Key Skills Events,IT Audit,Land Survey,Accountancy,Contract Employment Type : Full-Time Experience: years Vacancy: 1