Research Operations Specialist Institute of Energy and the Environment at The Pennsylvania State University

APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.If you are NOT a current employee or student please click Apply and complete the application process for external applicants.Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants. POSITION SPECIFICSThe Institute of Energy and the Environment (IEE) at Penn State one of five large institutes under the Office of the Senior Vice President for Research (OSVPR) is seeking a highly motivated and experienced Research Operations Specialist to support research operations specifically related to human resources finance and core facilities operations across a diverse and interdisciplinary research and education landscape.IEE supports over 135 faculty and staff distributed across multiple Colleges institutes consortia and centers; supports 3 core facilities that house state of the art instrumentation; and manages research buildings that host collaborative teams of researchers from across the university that are solving some of the worlds most difficult energy and environmental challenges.Key Responsibilities include the following:Daily management of IEE operating budget and post award management of grants at the unit level.Serve as point of contact for Finance OST hub staff as unit level representative to process labor distribution plans journal entries travel and expense reconciliation account and other master data management Purchasing non-PO invoice payments and any other financial transactions.Approve all financial transactions in SIMBA under $15000 and approve all goods and services expenses under $15000 in SAP Concur.Approve Travel Reports in SAP ConcurServe as back up to approve transactions over $15000 for the Managing Director.Monitor account balances and budget committed funds in institute IOs as needed.Manage entries in the commitments and needs database to track committed funding for IEE co-hires fellows seed grants etcEnter supplemental payments and appointments as needed into Workday and approve appointments and HR changes as needed in Workday as the unit level approver.Prepare monthly routine and ad hoc reports for the Director and other stakeholders using data from both SIMBA and Workday.Serve as point of contact for IEE faculty and staff and PIs for all research operations and financial questions.Work with OSVPR central internal/external billing team to ensure monthly core facility usage charges are posted correctly.Skills and Experience: The successful candidate must have experience working with research grants and preferably experience entering and approving transactions in SAP specifically labor distribution purchasing and travel/pcard reconciliation.Must be able to multitask and manage a high volume of tasks and requests.Ability to understand and interpret university and federal/state funded research policiesExperience working with large data sets to create reports in excelExperience working in SAP SIMS SAP Concur Service Now Microsoft Office Workday Adobe Acrobat Sign is preferred.MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelors Degree
3 years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
NoneBACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITSThe salary range for this position including all possible grades is $61800.00 - $89600.00.Salary Structure - Information on Penn States salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Federal Contractors Labor Law PosterPA State Labor Law PosterPenn State PoliciesCopyright InformationHotlinesRequired Experience:IC Key Skills Risk Management,Negiotiation,Operational management,Smartsheets,Strategic Planning,Team Management,Budgeting,Leadership Experience,Program Development,Supervising Experience,Financial Planning Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 61800 - 89600