Residential Facility Manager Student Work Study at St. Olaf College

DescriptionJob Title: Residential Facility ManagerDepartment Name: Residence LifeLength of Position: 2025-2026 Academic YearSupervisor: Associate Dean of Students for Residence Life & Student Conduct/DesigneePay Rate (Check One) Standard Hourly Rate x Supervisory/Special Skills Hourly Rate ($13.50 per hour)II. Description/Purpose of the Position: The Residential Facility Manager (RFM) is a student staff position in theoffice of Residence Life. This positions primary goal is to support Residence Life and the functional area HousingOperations. The RFM provides support in the following areas: facilities residence halls environmental health andsafety sustainability summer operations and administrative tasks. The RFM will be reporting to the Associate Deanof Students for Residence Life & Student Conduct / addition during the summer the position will workcollaboratively with the Summer Community Assistants (SCAs).In-Service Time: 3rd Thursdays of each month 6:30 p.m. -7:30 p.m.Other Meetings/Trainings/Professional Development: There may be other opportunities to support the student staff in their role. Student staff members areexpected to participate unless there are obligations communicated to the supervisor during the hiringprocess or academic schedule conflict.II. Position Responsibilities:a. Supervision/Managementi. ii. iii. Supervise colleagues working as RFAsApprove time cards for RFAsWork collaboratively with RFAs to correct behaviors of concern and provide appropriatedisciplinary measures as necessary within the scope of the positioniv. v. vi. Serve as a liaison between professional supervisors and RFAsReceive sort and distribute supplies and inventory auditReceive phone calls mail emails and all other communication and ensure they are properlydistributed.vii. Support data entry and assist with creating and maintaining department files records and storagesystems (physical and electronic).viii. x. xi. xii. Assist with housing records damage bills etc.ix. Schedule meetings as requested.Attend all training in-services and development meetings requested by the Residence Life Office.Identify and explain key financial working mechanisms of each residence hall and community.Attend/participate in staff meetings one-on-one meetings with the supervisor and evaluationprocess.xiii. Manage office email accounts.xiv. Support opening and closing of the officexv. Other duties assigned.b. Maintenancei. Move lift and transfer items within and between residence halls to meet operational needs1. Loft kits bedding storage rooms (including furniture)ii. Build/construct items1. Bookcases games furniture.iii. iv. Audit keys pool tables buildings supplies etc.Manage the work order reporting process ensuring maintenance is reported and completed in atimely mannerv. Aid in monitoring the storage and use of all inventory in basements rooms and common areas inall residence halls.vi. vii. Control access to residence hall storageAppropriate documentation of items placed in or claimed from storageviii. Ensure storage guidelines are followedix. Assist in storage room maintenance as assignedc. Fire Health & Safetyi. Conduct building walk-throughsii. Conduct room inspections and inventoriesiii. Assist HOC on fire drills and drug sweepsiv. Escort vendors within the residence hallsv. Support the evaluation of residential safety initiativesvi. Identification documentation and reporting of maintenance/facilities/health and safety concernsor emergenciesd. Publications and Communicationi. Maintain supply of needed forms for facilities area: sustainability and recycling materials andsignage cleaning checklists fire safety checklists check in-out forms check in packet materialand fire safety brochuresii. Aid in creating and updating files on health and safetyiii. Create signs for halls as needed to update on facility related issuesiv. Maintain marketing materials for facilities teamv. Communicate with students and staff regarding facility and emergency situations in various mediaforms (email signage documents letters etc)vi. Prepare opening/closing material packets for staff and signage for studentse. Residential Supporti. Community Development and Peer Advising1. RFMs shall support programming initiatives as requested by their professional supervisor2. RFMs shall develop positive positive relationships with the residents in through formaland informal engagement efforts3. RFMs shall role model appropriate behavior within the residence hall to students andcolleagues abiding by and upholding College policies on a campus-wide basis.4. RFMs shall provide assistance to residents in need within the scope of their trainingincluding referral to various campus resources and triaging student concerns to theappropriate professional staff.ii. Conduct Facilitation1. RFMs shall address breaches of College policy (as outlined in the student code ofconduct) through the appropriate confrontation of the responsible parties anddocumentation of these incidents.g. Administrative Responsibilitiesi. RFMs shall support their professional supervisor through administrative tasks as assignedincluding but not limited to:1. Weekly RFA staff meetings2. Bi-weekly individual meetings with professional supervisor3. Documentation of on-duty activities4. Weekly reports5. Program Evaluations6. Adherence to any blackout dates provided by professional staff to ensure adequatestaffing during high-need periodsIII. Duties and Time Commitmentsa. RFMs can expect a weekly average of up to 12 hours.b. Special Time Commitmentsi. Full Participation in Staff Training. This mandatory training will take place over up to sixcumulative hours in late April and late . Assist with all other housing transitions including Fall Interim and Spring move-ins and closingwhen applicableIV . Requirements of this position:a. Minimum cumulative/semester GPA of 2.5b. Good academic standing.c. No open sanctions.d. Assignment of academic probation or disciplinary sanctioning at any point during employment may resultin immediate dismissal from this position.e. Successful completion of criminal background check after hire.V . Qualities essential to this position:a. b. c. d. Excellent time management and prioritization skillsFlexibility and ability to adapt to quickly evolving situationsDemonstrated emotional maturity to cope with day-to-day challenges of employmentSensitivity and concern for others as individuals that goes beyond outlined responsibilitiesThis job description is for general information purposes. It is not intended to list all duties andresponsibilities of the position.Required Experience:Manager Key Skills Anti Money Laundering,Access Control System,Catering,Assessment,Communication Employment Type : Part-Time Experience: years Vacancy: 1