Safety and Training Coordinator at IMMEC

Safety and Training Coordinator

Safety & Training Coordinator Position Summary The Safety & Training Coordinator supports the company's safety and compliance programs through administrative coordination, data management, training delivery, and documentation control. This role plays a key part in maintaining training records, ensuring regulatory compliance, supporting incident investigations, and conducting new hire orientation and safety presentations.

The ideal candidate is highly organized, detail-oriented, comfortable with data entry systems, and confident presenting in front of large groups. Key Responsibilities Training & Orientation

• Conduct new hire safety orientation and onboarding sessions.
• Present safety training programs to employees in classroom and group settings.
• Prepare training materials and assist with class setup and coordination.
• Schedule and track required online training programs.
• Maintain accurate training records and certifications.
• Ensure shop and mobile equipment training documentation is completed and uploaded properly.
• Assist in development and revision of safety procedures and site-specific safety plans.

Data Entry & Documentation Management

• Scan, upload, and maintain training records in company systems (e.g., Quickbase, ISN, Avetta).
• Track and schedule client-required online training.
• Upload Certificates of Insurance (COIs), policies, and client-requested documentation.
• Track and calibrate air monitors and enter data into designated systems.
• Track Job Safety Analysis (JSA) completions and equipment inspections daily.
• Maintain electronic and physical safety files.
• Print and assemble foreman binders and training packets as needed.

Reporting & Compliance Support

• Conduct and document monthly fire extinguisher inspections.
• Assist with incident investigations, including documentation and report preparation.
• Ensure hazardous waste is properly labeled and coordinate disposal.
• Support safety reporting and documentation efforts.
• Assist with compliance tracking across multiple buildings or job sites.

Inventory & Equipment Support

• Monitor, stock, and issue Personal Protective Equipment (PPE).
• Ensure documentation for equipment training (40+ pieces of equipment) is properly completed and recorded.
• Assist with mobile and shop equipment training documentation.

Minimum Requirements

• High school diploma or equivalent required.
• 1-3 years of experience in an administrative, safety, training, or compliance-related role preferred.
• Bilingual (English/Spanish)
• Basic computer skills required.
• Strong data entry and document management skills.
• Experience using databases or tracking systems (Quickbase, ISN, Avetta, or similar platforms preferred).
• Experience training and presenting in front of large groups.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail.
• Ability to manage multiple tasks and deadlines.
• Ability to maintain confidentiality of sensitive information.

Preferred Qualifications

• Experience in construction, industrial, or safety-related environments.
• Knowledge of OSHA documentation or compliance processes.
• Familiarity with safety training coordination.
• Experience assisting with incident investigations.

Work Environment Combination of office and shop/field environment.
May require standing for extended periods during training sessions.
Frequent interaction with employees at all levels of the organization.

Compensation details: 28-33

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