Sales & Events Manager at Stagecoach Inn & Restaurant

Sales & Events ManagerFor its 150 year history the Stagecoach Inn has welcomed Texas travelers with a penchant for small towns state history and hometown watering holes. The Stagecoach Inn and Restaurant are an architectural time capsule. With 48 guest rooms 5 indoor event spaces and an expansive pool and outdoor pavilion the hotel will continue to be a gathering place for people from near and far.The Sales & Events Manager ensures exceptional customer service and internal communication through a group or events entire lifecycle from generating or receiving a lead till the group or event has departed and receives its final bill. This includes duties such as client communication planning every detail an event creating food and beverage menus with the F&B team lead generation & community involvement being available for property tours and coordinating details & expectations with team members.ResponsibilitiesSales:Coordinate site visits & property tours with potential clientsResponsible for the entire sales process: prospecting (inside & outside) lead response negotiating contracting and ensuring all contractual obligations are upheld by all partiesCommunicate expectations with the operations teamsSchedule familiarization trips for meeting professionalsHost Site VisitsResponsible for achieving all sales goalsOversee the entire master calendar of eventsResponsible for scheduling & planning Stagecoach-hosted community events in conjunction with F&B colleaguesEvents:Filing system to keep track of:InvoicesReceiptsFinalized ContractsFinal ProposalsDeposit SlipsCopy of ChecksClient Payment SchedulePayment reminders sent to client to track and collect all scheduled depositsPaymentsSend deposit reminders/ invoicesResponsible for holding payments until deposits are made in a timely mannerMake deposits at the bankFollow up regarding receipt of payment with Director of Sales / MarketingSend client payment receiptsSchedule Tastings:Share final menu selection with F&B leadersStaffingSchedule confirm and oversee contract labor for event staffingMonitor RSVP list for hosted eventsVendorsEstablish relationships with potential vendorsCreate floor plansFor client reviewFor maintenance and staff working the eventFinal guest count from client & appropriate billing to support final numbersBEO creation and distribution to all departments within the hotelFinal paymentSend final payment invoice to clientDeposit paymentSend final payment receipt to clientMenu research curation and development in conjunction with F&B leadersEvent Planning:Check in rental inventoryChecklist of items brought in by clientPrint out BEO for the staff working the eventHelp set up the event space / verify floor plan diligentlyCommunicate with and meet the vendors at load inWork the floor (Front and Back of House)Tend to the clientTend to guestsProvide clear and detailed event planning and execution documentation (BEOs diagrams etc.) for management set up and service teamManages on-site events as neededManage guest list and seating charts for the clientEnsure the event is running smoothly and communication between all pertinent departments is cohesiveKeep the staff committed to the timeline created for proper serviceMaintaining Food & Beverage integrity as servedProposes new ideas to improve event planningPerform other duties as directed and assignedSkillsExcellent communication and interpersonal skills including writing proofread and speaking skillsAbility to manage multiple projectsHighly organized and detail orientedAbility to accomplish projects with little supervisionExceptional customer service ethic and high expectations for qualityVerbal communication skillsPublic relations skillsPOS experienceTripleseat or the like Event coordination softwareOrganizational skillsProblem-solving or conflict management skillsRequirementsSome restaurant experience and interest in or knowledge of beer wine and liquorExperience in a fast-paced team oriented fine dining restaurant is preferredAbility to professionally represent hotel and restaurantMust be able to work nights and weekends as required by the businessMinimum of two years of hotel/restaurant/venue experience in a high-volume fast paced environment.Event planning and coordination experience preferredHigh school graduate or GED. Some college or technical education preferredOther physical and / or special requirementsStanding or walking for long periods of timeClimbing stairs on a regular basisUsing stepladdersFrequent bending and lifting weight up to forty poundsFast paced physical environmentCrowded physical proximity and conditions when managing eventsBenefits:Dental insuranceEmployee discountsFlexible scheduleHealth insurancePaid time offVision insuranceCompensationBase salary of $50000Quarterly sales commission is paid out with the achievement of set goalsEligible for additional administrative fee on eventsReporting StructureThis position will report directly to the General Manager with a dotted line to Senior Sales & Events Manager at Alexa MGMTRequired Experience:Manager Key Skills Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation Employment Type : Full-Time Experience: years Vacancy: 1