Scientific Programs Coordinator, MDS at Executive Director

Scientific Programs CoordinatorCLIENT ASSOCIATION(s):International Parkinson and Movement Disorder Society (MDS)POSITION REPORTS TO: Senior Scientific Programs Manager MDSDIRECT REPORTS:NoneEMPLOYEE STATUS:Non-exemptROLE TYPE/LEVEL:Entry levelCLIENT/DEPARTMENT OVERVIEW:The International Parkinson and Movement Disorder Society is a non-profit medical professional society of more than 12000 influential clinicians scientists and other healthcare professionals from around the world dedicated to improving the care of patients with Parkinsons disease and movement disorders through education and research.JOB OVERVIEW:The Scientific Programs Coordinator plays a key role in supporting the MDS Clinical Outcome Assessments (COA) Program with daily operations and activities relating to the management of MDS-owned COAs and related training programs. The position works closely with the Program team on related projects. It also serves as a point of contact for general COA and training program inquiries and permission requests ensuring timely communication and follow-up. This position requires strong attention to detail organization skills and professional communication with medical professionals.POSITION RESPONSIBILITIES (37.5 hours/week):Provide administrative support to the COA Program including but not limited to assisting with permission requests training programs translation programs electronic development activities intellectual property acquisition and other initiatives as assignedProcess registration requests for online training programs work with clinical trial representatives to fulfill contractual training obligations prepare training reports and perform basic troubleshootingDraft letters of authorization correspondence and other documents with high attention to detailMaintain accurate and detailed records to track licenses permission requests clinical trial training rosters contractual obligations invoices and other activities utilizing CRM platform and other systemsManage COA Program email account and respond to or route inquiries as neededAssist with maintaining and periodically updating web pages materials and training programsSupport assigned committees study groups or other working groups to achieve objectives and track deliverablesSchedule and coordinate leadership meetings and teleconferences including agenda preparation and meeting logistics as well as facilitate the writing and distribution of minutes and action itemsCommunicate professionally with MDS members healthcare professionals related organizations staff EDI support services internal and external vendors and others as needed and provide timely follow-upProvide general administrative support including but not limited to: copying faxing coordinating mailings responding to telephone calls and email inquiries coordinating internal work orders with EDI support servicesHandle basic research required for projects; work independently to complete projects as assigned;Other duties as assignedSKILLS AND QUALIFICATIONS:This position maintains a high level of responsibility in performing assigned tasks and following established procedures. The ideal candidate will:Have great attention to detailHave critical reading skillsHave strong written and verbal communication skillsBe able to independently proofread documents for accuracyBe responsive to internal and external contactsBe well-organized and comfortable with record-keepingBe adaptable to changing needsWork collaboratively and problem-solve with team membersEDUCATION/EXPERIENCE:Bachelors degree preferredBackground in basic sciences grant writing and/or contracts desiredExcellent organizational and verbal and written communication skills requiredWord processing and spreadsheet skills in MS Office environment essentialTRAVEL REQUIRED:Some travel may be required. Some early morning/evening work may be required.WORK ENVIRONMENT:This is a full-time position located in our office in downtown Milwaukee WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) is a requirement of the role.PHYSICAL REQUIREMENTS: (lifting packaging etc.)Occasional lifting of up to 50 lbs. may be required.Required Experience:IC Key Skills Invasive Cardiology,Logistics Distribution,Corporate Risk Management,Field Marketing,IT Sales,Administration Support Employment Type : Full Time Experience: years Vacancy: 1