SEASONAL ADMINISTRATIVE ASSISTANT I at City of Worcester

SEASONAL ADMINISTRATIVE ASSISTANT IYOUTH OPPORTUNITIES OFFICECITY OF WORCESTERThe City of Worcester is seeking qualified applicants for Seasonal Administrative Assistant I for the Division of Youth Opportunities (DYO) within the Department of Health and Human Services. The Seasonal Administrative Assistant I will provide administrative support for the hiring efforts for the Recreation Worcester seasonal staff and program participants. The position will work with the Department of Youth Opportunities team and assist with the seasonal recruitment, hiring, and onboarding process of seasonal staff, and will work with the Program Coordinator and the Special Projects Manager to complete payroll for seasonal staff and assist in procurement of supplies and equipment.Bilingual applicants are encouraged to apply.ESSENTIAL ELEMENTS:Coordinate with Recreation Worcester & Division of Youth Opportunities staff to handle day-to-day requestsAssist in the preparation of data, supplies, and equipment vital to the daily operation of Recreation Worcester program sites Assist with the coordination of the hiring process by maintaining candidate databases, screen resumes, schedule interviews, and assist with the onboarding process Maintain and organize registration and contact information of program participants and staffAssist in the preparation of regularly scheduled reports and payrollAssist in creating the processes for and conducting data collection and surveys to assess program impact, participant engagement, and overall effectivenessTravel to various program sites as needed to support program operations, data collection, and staff coordinationWork in both an office setting and outdoor setting at program sites, balancing between administrative tasks and on-site supportCommunicate with families regarding program information, participant needs, and general inquiriesAnswer phones, provide assistance, and direct calls as needed to support program operations SECONDARY ELEMENTS:Order office and summer program suppliesPlan meetings and take detailed notesOther duties as assignedREQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:Excellent analytical and communication skillsProficiency with computers and experience working with Microsoft Office SuiteAbility to communicate and work effectively with diverse populationsAbility to build relationships and networking skills with students, colleagues, and community membersAbility to work with youth of diverse backgrounds aged 16-24Ability to provide and receive constructive feedbackRegular onsite attendance is requiredAbility to work in a fast-paced environment and multitaskAbility to lift 25 pounds, or more, regularly MINIMUM REQUIREMENTS:High School Diploma or equivalentPrevious administrative experience in an office settingMust pass a criminal background check (CORI & SORI)Excellent communication skillsProficient with Microsoft Office Suite PREFERRED QUALIFICATIONS:One (1) year of administrative experience in an office settingOne (1) year of experience working with children and families from diverse cultural, socioeconomic backgrounds and abilitiesOne (1) year of experience facilitating activities and programming SALARY: $17.50 hourly, part-time up to 40 hours, temporary, non-benefittedTo apply, please visit: www.worcesterma.gov/employment or send resume and cover letter to: City of Worcester, 455 Main Street, Room 109, Worcester, MA 01608. OPEN UNTIL FILLED, applications received prior to or on FRIDAY, DECEMBER 5, 2025, will receive preference. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Direct inquiries to: City Hall, Human Resources, Room 109, 508-799-1030, [email protected].