Secretary at County of Sacramento

The PositionThis is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:12/23/25 1/13/26 (final)Secretaries perform a wide variety of secretarial and clerical tasks requiring typing and may require the use of oral dictation and transcribing skills. Incumbents serve as a secretary to one or more administrators which would include an assistant department head deputy director division chief or equivalent administrator. Some positions may have lead responsibility over journey and entry staff levels of other clerical series or may be assigned specialized work or special projects involving a variety of complex and highly responsible secretarial tasks or highly technical and related non-routine duties of an administrative nature requiring a wide latitude for independent action.Some positions may be designated confidential in nature in accordance with the County Employee Relations Ordinance.Examples of Knowledge and AbilitiesKnowledge ofClear writing: grammar punctuation spelling vocabularyStandard methods of filing (alphabetic numeric chronological tickler system)English language to communicateTelephone proceduresArithmetic to make calculations (addition subtraction multiplication division percentages and make correct change)Keyboard (computer and typewriter)Functions and basic operations of an administrative office (knowing how to prioritize for a management office)Letter and memo formatGeneral principles procedures and practices of record-keepingWord processing and applicable terminologySacramento County and various departmental policies procedures and functionsCustomer relations techniques for dealing with customersAbility toType not less than 45 net words per minuteCalculate solutions to math problems involving additions subtraction division multiplication and percentagesUnderstand and follow complex oral and written instructionsOperate computer terminals typewriter printer copies microfiche and FAXPrioritize work and meet deadlinesWrite English at a level necessary to compose correspondence independently from notes or verbal instruction and record incoming informationAssists supervisor in writing policies procedures and desk manualsSpeak English at a level necessary to communicate information clearlyCommunicate effectively with the public and other public agenciesOperate communication devises: telephone (multi-line system) may include radiosDeal tactfully with people and resolve difficult complaintsRead English at a level necessary to understand procedure manuals policy guidelines software manuals technical documents and reportsEstablish and maintain effective working relationships with othersMaintain confidentiality of workAbility to accurately proofread details noting and detecting errorsMaintain/troubleshoot basic office equipmentTranscribe information at a rate of 25 words per minuteGive instructions and assign work to staffDelegate responsibility to othersExplain or clarify policies and proceduresExercise independent judgement in determining proper work methods and procedures assembling and evaluating informationWork independently and carry out assignments with minimal supervisionCompile arrange and present information in a clear and concise mannerElicit information from inside and outside sourcesEmployment QualificationsMinimum QualificationsProof of ability to type from clear copy at the rate of 45 net words per minute;ANDAny combination of education or experience or training that would likely provide the required knowledge and abilities. Typical ways to obtain the knowledge and abilities would be:Two years of secretarial/clerical experience. Education from a college or business school that is directly related to the Knowledge and Abilities of this class may be substituted on a month-for-month basis for up to one year of the required two years experience.Note: If the word experience is referenced in the minimum qualifications it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.Note: If the minimum qualifications include an educational or certificate/license requirement applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements please clickhereor speak to someone in our office before the cut-off date listed in this notice.Note: If the minimum qualifications indicate a typing certificate is required applicants must submit proof. Failure to submit proof of requirements may result in disqualification from the examination. Typing Certificate requirements can be found by clicking here or by obtaining the requirements from the Employment Services Division office.Special RequirementsDictation/transcribing ability: Some positions may require taking oral dictation. To be eligible for appointment to a shorthand-required position applicants must have the ability to take oral dictation using any speedwriting method at the rate of 80 words per minute and transcribe at the rate of 25 words per minute. Where the oral dictation skill is required it is used in performing the typical duties of the class as shown in the Examples of Duties indicated on the class specification.Language/culture skills: Some positions may require ability to speak read and/or write fluently in a language other than English or knowledge of the culture.Where required these special skills may be used in performing such tasks as the following:A. Gives information by telephone or in person regarding department services in a language other than standard English to persons whose understanding of English is limited.B. Translates the meaning of written English in regulations or ordinances to a language other than English.C. Translates into English requests from the public presented orally or in writing in a language other than English.D. As assigned assists other department employees by giving information and device on problems involving relationships with persons of different language or cultural backgrounds.Probationary PeriodThe probationary period for this classification is six (6)months.Application and Testing InformationAPPLICATIONQualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Clickhereto apply.County of SacramentoDepartment of Personnel ServicesEmployment Services Division700 H Street Room 4667Sacramento CA 95814Phone ; 7-1-1 California Relay ServiceEmailInter-Office Mail Code: 09-4667Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.Employment Services is not responsible for any issues or delays caused by an applicants computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.Your application should highlight all relevant education training and experience and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.Application information must be current concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.A resume may be included with your application however it will not substitute for the information requested on the application.SUPPLEMENTAL QUESTIONNAIREApplicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked Supplemental Questions. Please be descriptive in your response.Note:Responses of See Resume or See Application or copy and paste of work experience are not qualifying responses and will not be considered.Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicants computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.The supplemental questions are designed to elicit specific information regarding a candidates experience education and training. Responses should be consistent with the information on your application and are subject to verification.Please provide place of employment pertinent dates and concise descriptive and detailed information for each question.If a job included responsibilities applicable to several questions separate the different functions of the job to answer all the questions completely.Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.If you have no experience write no experience for the appropriate question.For many individuals it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.If the Supplemental Questionnaire is used in the Formula Rate exam failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire the candidates application and/or attachments will not be reviewed therefore a candidates responses to the questions should be accurate thorough detailed and complete.FORMULA RATE EXAMINATION (Weighted 100%)All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.This examination will evaluate the relevance level recency progression and quality of candidates education training and experience. The candidates application or other materials will not be included in this examination. Therefore the candidates responses to the supplemental questionnaire should be thorough detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.FREQUENTLY ASKED QUESTIONSClickherefor Frequently Asked Questions (FAQs)For information regarding County jobs:Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives backgrounds abilities and diverse dimensions of our employees and residents. Through transparency courage innovation and trust we are committed to advance equity and transformational change.We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process please contact our Disability Compliance Office at or CA Relay 711. For more information visit:Reasonable Accommodation Requests - Job Applicant Instructions Key Skills Anti Money Laundering,Marketing & Sales,Gas Turbine,CNC,Jpa Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 49527 - 60217